Advisor - Events

Under the supervision of the Head of Events, the incumbent contributes to the strategic planning, development, management, and execution of CRS events and community initiatives. They are responsible for coordinating and maintaining relationships with organizing committees and volunteers involved in these events.
JobPermanent, full-time position, office-based – Downtown Montreal (McGill metro station)
Schedule37.5 hours per week (fixed schedule from 8:30 a.M. to 5:00 p.M.)
Main
responsabilitiesStrategic Planning and Development
Contribute to the implementation of the annual events plan;
Plan and coordinate fundraising events, benefit evenings, and community initiatives;
Drive the growth of the events and community initiatives portfolio by engaging new groups, families, and businesses across Canada in support of the mission;
Strengthen relationships with organizers of existing initiatives to ensure year-over-year continuity, fostering meaningful, authentic, and motivating engagement;
Create sponsorship proposals, partnership opportunities, and solicitation tools for events;
Prepare budgets required for the execution of specific initiatives;
Develop policies, establish procedures, and create guidelines for all community initiatives.
Event Management and Execution
In collaboration with the Head of Events, oversee all events organized by the CRS from conception to delivery, ensuring timelines and budgets are respected;
Support third-party event organizers and community groups by providing personalized guidance and strategic advice tailored to the nature of their event;
Develop, update, and maintain all tools required for event execution (solicitation letters, visibility plans, thank-you letters, etc.);
Carry out all necessary event-related solicitations;
Serve as the main point of contact for organizing committees (meeting minutes, meeting calendars, management of Outlook invitations, etc.);
Produce the daily sales report and manage the sales summary for each event;
Identify operational or relationship-based challenges related to the initiatives and recommend pragmatic, creative solutions;
Ensure on-sitepresence at events;
Liaise with the administrative department to ensure accurate delivery of receipts, donation reconciliation, financial reconciliation, and audit support;
Oversee the process for all permit and licence applications;
Perform any other related duties.
Ressource
Engagement
Motivate, support, and retain donors and partners;
Develop and maintain relationships with volunteers, participants, organizing committees, partners, and donors;
Supervise volunteers and interns who support fundraising efforts;
Negotiate and draft vendor contracts;
Support the internal communications and marketing team in creating event-related content.
Qualifications and
abilities
Strong sense of autonomy;
Excellent planning and organizational skills;
Ability to manage and supervise material, financial, and human resources;
Strong teamwork skills;
Strong interpersonal skills;
Rigour and attention to detail;
Ability to work under pressure;
Fast executionand respect for deadlines;
Creativity, dynamism, and initiative;
Strong verbal and written communication skills in French and English;
Basic graphic design and social media management skills, considered an asset.
Requirements
Undergraduate degree in a relevant field or equivalent experience;
At least five (5) years of experience in event planning, or a combination of relevant experience. Experience in a nonprofit organization is an asset;
Bilingualism in English and French, both spoken and written;
Experience in customer service and volunteer supervision;
Experience in solicitation and fundraising campaigns;
Proficiency with Microsoft Office Suite (Word, Outlook, PowerPoint, Excel);
Knowledge of and experience with Raiser’s Edge (Blackbaud) or another CRM tool is an asset;
Availability to work some evenings, weekends and to travel a few days per year.
The CRS values diversity and inclusion and encourages all qualified candidates to apply. We thank all candidates for their interest.
Competitive salary, hybrid and flexible remote work policy (depending on the position)
Well-being and
quality of life
Concrete measures to support work-life balance, including a summer schedule
Health and
wellness
Group insurance (medical and dental) and employee assistance program with access to telemedicine
Opportunities for training and career growth
Group RRSP to help you plan for your future
Together, we help
save lives.Founded in 1945, the Cancer Research Society (CRS) is a pan-Canadian, non-profit organization whose mission is to fund research on all types of cancer in order to prevent, detect, and treat the disease.
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