Office Administrator (Mat Leave)

Job Responsibility:

Floral Express is seeking a full-time, multi-faceted Office Administrator to join our team from March, 2024 - March 2025, with the possibility of permanent employment. Please read on to find out if this would be a great fit for you!

Are you a friendly and outgoing individual with exceptional organizational skills?

Do you thrive in a people-centric role where you can make a difference and positive first impressions?

If so, we have an exciting opportunity for you to join our dynamic team at Floral Express as an Office Administrator-Receptionist. As the initial face and voice of our company, you will play a crucial role in welcoming and assisting our valued customers and suppliers in addition to being an integral part of our team.

Come join our team and contribute to our growth as a leading North American floral wholesaler.

What do we offer?

· A competitive base hourly wage rate between $20-25.00, relative to experience

· Annual performance reviews

· Potential for performance bonuses

· Health Benefits

· Wellness Program

· Company Events

· On-site Parking

· LEAN Six Sigma Organization

· Supportive & Collaborative Environment

· Internal Promotions First

*** IMPORTANT: As part of our mission to build and maintain an exceptional company culture, we strive to ensure a great, mutual fit. Therefore, we ask all candidates to complete a brief (3-5 minute) PI assessment at the time of application This is a required step in our decision-making process. Please find the link below:

What we're looking for in a successful applicant:

· High School Diploma.

· Post-secondary education in business, computers, or office management is an asset.

· Strong organizational skills with great attention to detail.

· Excellent verbal and written communication skills.

· Proficiency in word processing, spreadsheet, email, and web functions.

· Ability to work both independently and collaboratively in a team environment.

· Valid G driver's license.

· Personality traits: cheerful, friendly, helpful, enthusiastic, and confident.

More about the role:

Reception Duties:

· Answer incoming phone calls and inquiries with a professional and courteous manner.

· Direct phone calls to the appropriate staff members promptly.

· Provide accurate information and respond to general inquiries.

· Greet clients, suppliers, and visitors warmly and professionally.

· Maintain a well-organized and inviting reception area.

· Assist in light cleaning duties and office upkeep alongside all members of staff as part of our LEAN Six Sigma initiatives

· Follow opening and closing procedures diligently.

Office Administration:

· Utilize word processing, spreadsheet, and database software to prepare reports and documents.

· Sort and dispatch outgoing faxes, mail, and courier parcels.

· Manage and maintain office supply inventories

· File materials according to established procedures in a timely manner.

· Provide secretarial and administrative support to the Accounting Specialist and other team members.

· Assist senior management with general tasks and assignments.

· Retrieve and organize incoming mail daily.

· Proficiently handle phone software systems for call transfers.

· Prepare necessary border paperwork as required.

· Assist staff with communication requirements, as needed.

Assist with Accounting Management:

· Utilize computer software to prepare accurate invoices and statements.

· Receive and review statements, promptly addressing any errors or omissions.

· Compile invoices and reconcile discrepancies with source documentation.

· Maintain proper filing of financial records following established procedures.

· Process accounts payable with a focus on timeliness and accuracy.

· Ensure prompt processing of accounts receivable as required.

· Assist with generating financial reports as needed.

· Input data weekly for International Fuel Tax Association (IFTA) reporting.

· Provide accounting support for other affiliated companies as necessary.

Please note that this provides a general overview of the expected nature and level of work, knowledge, skills, and abilities required. It is not intended to be a comprehensive listing of all activities, duties, or responsibilities. Additional tasks may be assigned as necessary.

Physical/Mental Demands

· Comfortable office setting with extended periods of sitting.

· Ability to handle stress, as this role can at times be highly stressful

Please note that applications submitted without the completion of a PI test will not be considered.

If you are experiencing difficulty completing the application, please contact Talent Acquisition directly at View email address on ca.edajobs.com

About us:

Floral Express is a leading North American floral wholesaler recognized for delivering a broad selection of the highest quality products from around the world at competitive and inclusive pricing.

We leverage a unique combination of generations of industry knowledge, cutting edge technology and exemplary service to provide our customers with an experience that is second to none.

We love what we do, and we are growing!

We are committed to making Floral Express a great place to work, through the best management practices, fair compensation, and an excellent company culture that encompasses employee wellness and wellbeing.

Floral Express is an equal opportunity employer. At Floral Express we celebrate and embrace our differences. We recruit, employ, train, compensate and promote regardless of age, race, religion, gender, disability, veteran status, or other protected statuses as required by law.

Job Types: Full-time, Fixed term contract

Salary: $20.00-$24.00 per hour

Benefits:

• Company events
• Extended health care
• On-site parking
• Store discount
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Burgessville, ON N0J 0A6: reliably commute or plan to relocate before starting work (required)

Application question(s):

• Have you completed the required PI Behavioural Assessment listed in the posting?

Education:

• Secondary School (required)

Experience:

• Administrative: 3 years (required)
• Accounts receivable: 1 year (required)
• Accounts payable: 1 year (required)

Language:

• English (required)

Work Location: In person