Program Assistant

SAIT's School for Advanced Digital Technology (SADT) is committed to preparing our students to thrive in the borderless, global economy. We offer an exciting range of media and technology programs built on a foundation of applied, technology-immersed experiences and enhanced with work-integrated learning opportunities.

How do we make this happen? Through a committed school of experts focused on the values of excellence in learning and learners, partnerships and collaboration, and being flexible and forward thinking. SADT is SAIT’s boldest transformation to date — designed with the future in mind and working closer with industry than ever. Join us as we strive to instigate a new world!

The Opportunity

As a Program Assistant (PA) at SADT, you will play a vital role in supporting program operations and enhancing student and faculty success. Reporting to the Manager of Operations, the PA provides high level administrative and operational support to Academic Chairs, program areas, and advising staff. This is an ideal role for a detail-oriented, resourceful, and service-focused individual who thrives in a fast paced, collaborative environment. 

The Role

• Program and Administrative Support
• Provide efficient and effective support to Faculty, Academic Chairs, Associate Deans, such as:

-manage meetings: scheduling, preparing documentation, taking minutes

-assist with onboarding new instructors

-complete job requisitions and other HR processes

-research procedures (what to do when X happens)

-support recruiting efforts (info sessions, open houses, etc.)

-collaborate on faculty schedules/loading o coordinate program advisory committee efforts

-order and distribute course materials and manage inventory for labs and classrooms

-assist with special activities, in and out of the classroom, including logistics, communication, and liaising with industry partners

-support data entry and validation of instructor workload information and basic reporting for planning and program quality purposes

• Assist with student related activities such as:

-student issues o access for faculty to classroom

-student requests o student-for-a-day o student awards o student accommodations

-student capstones

• School-Wide and Operational Support  
• Coordinate travel and professional development requests in accordance with SAIT policy, including booking and reconciliation of expenses.
• Assist in developing and implementing best practices and processing improvements within the school’s operations.
• Collaborate with other administrative team members to ensure consistent service and coverage across SADT programs.
• Health, Safety & Environment (HSE) Support  
• Work with Operations Manager to maintain HSE documentation and proactively support school level CORE audit requirements.
• Coordinate HSE committee meetings, track action items, and follow up on compliance requirements.

Qualifications

• Required
• Diploma in Office, Business Administration, or equivalent education
• Minimum of 2–4 years’ experience in an administrative or customer service role.
• Preferred
• Experience in a post-secondary, government, or digital technology environment.
• Knowledge of SAIT systems (e.g., Banner, Argos) and familiarity with scheduling or academic administration.
• Skills
• Excellent written and verbal communication.
• High attention to detail and strong organizational skills.
• Proficiency with Microsoft 365 (Outlook, Teams, SharePoint, Planner).
• Ability to manage multiple tasks, adapt to shifting priorities, and work both independently and collaboratively. 

Job Classification : Administrative Assistant I

Hours per week: 36.25

Salary Range: $41,790- $51,498.20

Posting End Date: Sept 1st, 2025

About SAIT

SAIT is a global leader in applied education. Named one of Alberta’s Top Employers , we offer the chance to work with a purpose — preparing the next generation of industry leaders, entrepreneurs, advocates and explorers.

Building on our 100+ year history, we’re looking for innovative, bold and collaborative employees who embrace change and deliver world-class customer experiences. Your future starts now at SAIT.

Equity, diversity and inclusion (EDI) is essential to achieving SAIT’s vision to be a global leader in applied education. We encourage applications from women, Indigenous people, racialized people, people with disabilities, people from gender and sexually diverse communities, and/or people with intersectional identities. Learn more about EDI at SAIT . 

At SAIT, we understand that experience comes in many forms. We’re dedicated to adding diverse perspectives to SAIT - so if your experience is close to what we’re looking for, please consider applying.

SAIT is committed to supporting persons with disabilities throughout the recruitment process. We will work with applicants to provide accommodations upon request to the Talent Advisor.

BEWARE FALSE POSTINGS AND RECRUITING OFFERS

SAIT has been made aware of individuals or organizations posing as SAIT using false postings to attract job seekers and collect personal information. Please be aware that SAIT will never request sensitive personal information beyond what is required for an application.

Career opportunities at SAIT will always be posted on the SAIT career site and we encourage applicants to only apply directly through there. When your application is completed you will receive an email confirmation, if you did not receive one please check your junk mail or try applying through the SAIT career page again.