Executive Administrator

TSG Staffing Services is currently recruiting for an EXECUTIVE ADMINISTRATOR for a Fort McMurray area-based opportunity to work in an office environment.

Job Description

• Provide high-level administrative support to the executive team in a fast-paced, high-pressure environment
• Manage complex calendars, coordinate meetings, and prioritize shifting executive demands with discretion and efficiency
• Support office operations, including reception coverage, visitor coordination, mail distribution, supply management, boardroom scheduling, and other various duties
• Handle accounts payable and receivable functions, including invoice processing, expense tracking, and reconciliations using QuickBooks
• Maintain electronic and hard copy filing system
• Perform data entry and scan documents
• Prepare and modify documents, including correspondence, reports, drafts, memos and email

• 3+ years of administrative experience
• Experience working in a unionized environment is a strong asset
• Hands-on experience with QuickBooks (AP/AR, reconciliations) is required
• Proficient in Microsoft Office programs, including Word, Excel, Outlook and PowerPoint
• Excellent organizational skills and the ability to deliver consistent and reliable results
• High level of discretion, professionalism, and emotional intelligence when dealing with sensitive information and workplace dynamics
• Excellent communication skills – written and verbal

Pay rates or salaries will be based on experience and current market standards. Only selected candidates will be contacted.