Fleet Clerk

Why Windsor? Forward. Together. — Discover a career that connects purpose with possibility. At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefits that supports professional growth. Located in Southwestern Ontario on the banks of the Detroit River and Lake St. Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries. Windsor boasts world class entertainment, state-of-the-art facilities, iconic food, temperate climate, magnificent waterfront parks & gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism. With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do. Come join a team that reflects the city it serves.

Job Title: Fleet Clerk

Job Posting Number: 2026-0180

Posting Type: Internal and External

Posting Period: Wednesday, May 27, 2026, at 8:30 a.m. to Tuesday, June 2, 2026, at 4:30 p.m.

Department: Operations

Union: C.U.P.E. Local 543

Position Status: Temporary Full-Time

Job Code: 543596

Grade/Class: 0.12

Number of Positions: 1

Rate of Pay: $31.22 to $36.68 per hour

Hours of Work per Week: 35 hours

Shift Work Required: No

Duties and Responsibilities: Reporting to the Senior Manager, Fleet this position will be responsible for:

• Providing clerical duties and accounting support for the Fleet Division with attention to detail;
• Use computerized financial system and fleet management systems to track, monitor and verify fleet costs;
• Collect and enter data into the computerized Fleet Management System as well as into spreadsheets and database software related to fleet operations and inventory management;
• Creates journal entries to allocate and recover fleet costs;
• Initiates all accounts receivable invoice billings to other divisions, departments and the public for services rendered;
• Prepares supporting documentation and follows up on customer concerns as they arise;
• Monitor and verify all accounts payable invoices for proper account expensing and process for payment;
• Maintains files for all accounts receivables and payables;
• Maintains equipment costs, license, insurance and depreciation costs to ensure accuracy of fleet records;
• Summarize vehicle capitalization costs and calculate depreciation schedules;
• Enter, troubleshoot and correct fleet information and costs;
• Allocate electronic funds transfer (EFTs) for revenue received from disposed assets;
• Travel to Service Ontario to obtain licence updates for fleet vehicles;
• Prepare data for power take off (PTO) rebate submission;
• Filing, recording and making adjustments as required;
• Participate in physical inventory counts;
• Will perform Occupation Health & Safety duties as outlined in the Corporation’s Health and Safety Program;
• Will perform other related duties as assigned.

Qualifications

• Must have an Ontario Secondary School Graduation Diploma, plus two (2) years of post-secondary education in Business or Accounting or Ontario Ministry of Education equivalencies;
• Must have over one (1) year of relevant work experience in a computerized operations/accounting environment;
• Must hold and maintain a current valid and lawful Class ‘G’ Driver’s Licence in accordance with the Highway Traffic Act, for the purposes of operating a City of Windsor vehicle and provide a driver’s abstract as a condition of employment;
• Must be proficient in the use of Microsoft Office Suite of Products;
• Must have problem solving and analytical skills;
• Must have excellent interpersonal and communication skills;
• Knowledge of fleet cost accounting and the use of fleet management software will be considered an asset.

Physical Demands: The physical demands analysis associated with this job indicates a Sedentary level of work.

The City of Windsor is an equal opportunity employer committed to fostering a workplace that reflects the diverse community we serve.

Note

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free and scent-safe office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.

In accordance with the Accessibility for Ontarians Act, 2005 and the Ontario Human Rights Code, the City of Windsor will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities. If selected to participate in the recruitment, selection and/or assessment process, please inform the City of Windsor Human Resources staff of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.