Part-Time Office Administrator - Ottawa

Part-Time Office and Culture Coordinator - Ottawa

Company Description

RedMane Technology LLC is an application software consulting and systems integration company based in Chicago. We deliver software solutions for our clients throughout the United States and Canada by means of building new applications, implementing cloud and packaged systems, and/or modernizing legacy systems.

RedMane has earned an exemplary service reputation that prioritizes a highly collaborative culture. Our primary objective is to ensure the solutions we design and implement meet or exceed the needs of our clients for their mission critical systems.

The diverse and passionate teams within RedMane address complex, real world challenges. Technology is just our tool.

The Role

We’re looking for a friendly, organized, and reliable Office & Culture Coordinator to keep our Ottawa, ON office running smoothly on a part-time,. This is a hands-on role focused on the everyday essentials that make an office a great place to be—keeping the space tidy and well-stocked, ordering groceries and refilling the kitchen, handling office upkeep, and helping build a warm, connected team culture—while serving as the on-site point person for people and facilities coordination in partnership with our Chicago office and IT team.

If you take pride in a well-run space, enjoy staying organized, and like creating a welcoming environment for the people around you, we’d love to hear from you.

What does a day in the life of this role look like?

· Keep the office tidy, stocked, and welcoming — maintaining clean, organized common areas and workspaces, ordering groceries, refilling the fridge and kitchen, and keeping everyday office supplies replenished so the space is always ready for the team.

· Handle office upkeep and facilities coordination — acting as the on-site liaison with the building manager and vendors on maintenance issues (for example, water, electricity, or repairs).

· Support general office administration — receiving deliveries and mail, and helping with the day-to-day organizational tasks that keep things running.

· Serve as the on-site point person for people logistics — coordinating onboarding and offboarding (laptop, desk, and key setup for new hires; collecting laptops, keys, and equipment when someone leaves) and liaising with our Chicago office and IT so local staff have the equipment, access, and support they need.

· Help keep the office compliant — supporting alignment with employment law, health and safety, and workplace standards, and escalating more complex matters as needed.

· Help build office culture — organizing small team gatherings, celebrations, and simple activities that make the office a fun, connected place to work.

The schedule for this role will be determined in collaboration with the chosen candidate. Some flexibility and other times may be needed depending on events, meetings, and visitors to the office. The chosen candidate will be required to work 20 hours a week.

Skills & Role Requirements

Required

· Some experience in office administration, coordination, or a similar hands-on support role.

· Strong organizational skills and attention to detail, with the ability to work independently and take initiative.

· Reliable, friendly, and service-oriented, with a genuine interest in creating a welcoming, positive environment.

· Comfortable coordinating with remote teams (such as our Chicago office and IT) and external vendors or building management.

· Comfortable with everyday tools such as email and Microsoft 365 (Outlook, Excel).

· Available for part-time, on-site hours at our Ottawa office.

Nice to Have

· Experience supporting onboarding/offboarding or IT and equipment coordination (laptop setup, keys, returns).

· Familiarity with employment standards and workplace health & safety practices (escalating complex matters as needed).

· Experience organizing team events, celebrations, or culture-building activities.

All professionals at RedMane are expected to possess these qualities:

• A strong ethical foundation, capable of thriving in an environment and culture where honesty, integrity, and accountability are core values. 
  
• A collaborative spirit, a team orientation, and a willingness and desire to contribute to the success of others.
  

We Offer You

RedMane has an environment that offers challenging and interesting work. A place where you can have fun and express your talent and creativity. You will be working side by side with like-minded peers in a non-bureaucratic environment where sharing knowledge is the norm. Everyone at RedMane shares a passion for making a real difference for individuals, communities, and the world.

Additionally, we believe you should have fun and enjoy growing your career; we provide the supportive and empowering environment to make it happen.