Office / Operations Administrator
$21 per hourFull-time
Advantage Personnel
Title: Office / Operations Administrator
Shift: Monday to Friday, 8:00 AM - 5:00 PM
Pay : $21.00/hour
Location : Ottawa East, ON
We are currently seeking a reliable and detail-oriented Office / Operations Administrator for a full-time opportunity in Ottawa East. This position is ideal for someone with strong organizational skills who enjoys supporting daily operations, compliance, safety programs, and administrative functions in a fast-paced environment.
Responsibilities:
- Manage freight claims, customer returns, and RGA records
- Review Geotab driver logs, truck defects, and daily equipment inspections
- File work orders for repairs, preventative maintenance, and service calls
- Support Environmental, Health & Safety (EHS) programs, audits, workplace inspections, and JHSC meetings, including meeting minutes
- Maintain contractor compliance documentation including COI, WSIB, and vendor requirements
- Track consumable transfers, complete monthly inventory counts, and oversee shipping quality assurance between branches
- Maintain training matrix and coordinate certification renewals (Forklift, Boom, Fall Arrest, etc.)
- Update EHS, KPI, and communication boards with current information and SOPs
- Coordinate Day 1 onboarding packages and training completion
- Maintain truck files both in-office and in-cab
- Process service labor hour submissions for Accounts Payable and related agencies
- Handle branch purchases and order janitorial/building supplies
- Update and file AVA forms and quarterly IFTA reporting
- Provide administrative support including invoicing, filing, scanning, and additional overflow duties as required
Requirements:
- Previous administrative experience required
- Strong verbal and written communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Excellent organizational skills and attention to detail
- Proficient in Microsoft Word, Outlook, and Excel
- Ability to work independently and within a team environment
- Results-oriented with a strong work ethic
What we Offer:
- Weekly pay.
- Overtime paid after 44 hours.
- Vacation Pay Accrual.
Apply Today!
#Admin
Vacancy posted 2 days ago
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