Accounts Payable & Financial Administrator

Position: Accounts Payable & Financial Administrator

Reports to: Controller / VP Finance

Department: Finance & Operations

Location: Vancouver, BC (in-office)

Type: Full-time, permanent

About Lightwell

Lightwell Homes is a Vancouver-based real estate developer and emerging multi-strategy alternative-asset platform with a portfolio of active developments and an ambitious growth mandate. We are building a finance function that can scale with the business, and we are looking for a detail-driven administrator to own day-to-day accounts payable and provide broad financial administration support across the organization.

Role Overview

The Accounts Payable & Financial Administrator is responsible for the full-cycle accounts payable process and a range of supporting financial administration duties. This role ensures vendors, trades, and consultants are paid accurately and on time, that records are clean and audit-ready, and that the finance team has the timely, well-organized information it needs. It is an ideal opportunity for someone organized, dependable, and eager to grow within a developing finance function.

Who You Are

We are looking for someone who understands the broader objectives of the business and can think beyond their individual responsibilities. The ideal candidate is proactive, forward-thinking, and able to anticipate needs while contributing to the company's overall success. This role requires someone who is personable and enjoys building strong working relationships. You should be comfortable collaborating with colleagues across departments, communicating openly, and contributing to a positive, team-oriented office culture. As this is a highly collaborative position, regular in-office and on-site presence is essential. The successful candidate will enjoy being engaged with the team, participating in day-to-day operations, and visiting project sites as needed to stay connected to the work and support informed decision-making.

Key Responsibilities

Accounts Payable

• Process the full AP cycle: receive, verify, code, and enter vendor invoices, trade billings, and expense claims.
• Match invoices to purchase orders, contracts, and progress draws; resolve discrepancies with project managers and vendors.
• Prepare and process payment runs (EFT, cheque, wire) and obtain required approvals in line with authorization policy.
• Manage holdbacks and lien-related payment requirements on construction draws in coordination with project teams.
• Maintain vendor master data and tax documentation, and supplier statements; reconcile accounts and follow up on outstanding items.

Financial Administration

• Assist with bank, credit card, and general ledger reconciliations.
• Support month-end close, including accruals, journal entries, and AP aging reports.
• Maintain organized, audit-ready electronic and physical financial records and filing systems.

Track and administer recurring obligations such as utilities, insurance, property costs, and intercompany charges.

• Prepare GST/PST and related remittance support and assist with expense and cost reporting.

Provide documentation and schedules to external accountants and auditors as requested.

• Support cash-flow tracking and ad hoc reporting for the finance team.

General

• Respond professionally to vendor and internal inquiries regarding payments and accounts.
• Identify and recommend improvements to AP and administrative processes and controls.
• Maintain strict confidentiality over financial and corporate information.

Qualifications & Experience

• 2+ years of accounts payable and/or financial administration experience; experience in real estate, construction, or development is a strong asset.
• Diploma or certificate in accounting, finance, or business administration (or equivalent experience).
• Solid understanding of full-cycle AP, basic accounting principles, and Canadian sales tax (GST/PST).
• Proficiency with accounting software (e.g., QuickBooks, Sage or similar) and strong Excel skills.
• Familiarity with construction draws, holdbacks, and progress billing is an advantage.

Skills & Attributes

• Exceptional accuracy and attention to detail.
• Strong organizational skills and the ability to manage deadlines across multiple projects.
• Clear, professional communication with vendors and internal teams.
• Discretion and sound judgment in handling confidential information.
• Proactive, dependable, and comfortable in a fast-growing environment.

What We Offer

• Pay: $50,000.00-$60,000.00 per year
• Extended health and dental benefits.
• A central role in a growing finance function with opportunity for advancement.
• Exposure to a multi-strategy real estate and alternative-asset platform.

How to Apply

Please submit your resume and a brief cover letter outlining your relevant experience to Madison: ***email_hidden***

We thank all applicants for their interest; only those selected for an interview will be contacted.