Part-Time Workplace Coordinator / Receptionist

Job Description

Job Description

Title: Part-Time Workplace Coordinator / Receptionist  

Location: 601 West Hastings Street, Vancouver, BC, Canada 

Work Arrangement: 100% Onsite 

Schedule: 3 days per week, Tuesday–Thursday, 8:00 AM–5:00 PM 

Contract Duration: 12 months, with potential extension 

Start Date: ASAP 

Pay Rate: $28–$32 CAD/hour  

Employment Type: Part-Time Contract 

About the Opportunity  

Our client, a leading technology company, is seeking a friendly, organized, and proactive Part-Time Workplace Coordinator / Receptionist to support its Vancouver office. 

This is an excellent opportunity for someone who enjoys creating a welcoming workplace, delivering exceptional hospitality, and keeping daily office operations running smoothly. 

As the primary onsite point of contact, you'll help create a positive experience for employees, visitors, and vendors while providing essential administrative and workplace support. 

With the company moving into a new Vancouver office, we're looking for someone who takes initiative, is comfortable working independently, and enjoys contributing to an organized, professional, and engaging office environment. 

Key Responsibilities  

Front Desk & Employee Experience  

• Serve as the first point of contact for employees, visitors, and guests, providing a warm and professional welcome. 
• Maintain a welcoming, organized, and professional reception area. 
• Respond to front-of-house inquiries and provide exceptional customer service. 
• Help create a positive workplace experience for employees and visitors. 

Workplace Operations & Administration  

• Coordinate incoming and outgoing mail, packages, and deliveries. 
• Welcome vendors and assist with coordinating their onsite activities. 
• Support daily office operations and help maintain an organized workplace. 
• Assist with administrative projects and operational requests from the Workplace and People & Places teams. 
• Identify workplace needs and proactively communicate issues requiring attention. 

Office Access & Security  

• Assist with employee access badge provisioning, including new-hire badges. 
• Maintain accurate badge records and support established security procedures. 
• Help ensure visitors and vendors follow office access requirements. 

Team Collaboration  

• Partner with the Workplace and People & Places teams to support office initiatives. 
• Communicate effectively with employees, vendors, and internal stakeholders. 
• Take ownership of assigned tasks and follow through to completion. 

Qualifications  

Required  

• Strong communication, interpersonal, and customer service skills. 
• Professional, friendly, and approachable demeanor. 
• Excellent organization and attention to detail. 
• Ability to multitask and manage competing priorities. 
• Comfortable working independently and taking initiative. 
• Proficiency with Google Workspace, including Gmail, Google Drive, and Google Calendar. 
• Ability to work onsite in downtown Vancouver three days per week. 

Preferred  

• Previous experience in reception, front-desk support, workplace coordination, office administration, or hospitality. 
• Experience supporting employees and visitors in a professional office environment. 
• Familiarity with office access procedures, mail and delivery coordination, or vendor interactions. 
• Experience supporting a technology company or corporate office. 

What Makes Someone Successful in This Role?  

We're looking for someone who is more than just a friendly face at the front desk. The ideal candidate is dependable, resourceful, detail-oriented, and genuinely enjoys helping others. 

You'll thrive in this position if you: 

• Take initiative and anticipate needs without constant direction. 
• Communicate professionally with people at all levels of an organization. 
• Enjoy balancing hospitality with administrative responsibilities. 
• Stay organized and composed when handling multiple requests. 
• Take pride in creating an inviting and efficient workplace. 

Why This Opportunity?  

• Join a collaborative and people-focused technology environment. 
• Help support a newly established Vancouver office. 
• Enjoy a consistent, three-day-per-week schedule. 
• Gain exposure to workplace operations and employee experience. 
• Contribute to a professional, welcoming office culture. 

TCWGlobal is an equal opportunity employer. We do not discriminate based on age, ethnicity, gender, nationality, religious belief, or sexual orientation.