Legal Administrative Assistant - Corporate

Corporate Legal Assistant

Location: Vancouver, BC
Salary: $60,000 – $70,000
Job Type: Full-Time, Permanent

About the Opportunity

Our client, a leading national business law firm, is seeking a Corporate Legal Assistant to join its collaborative Vancouver office. This position offers the opportunity to support a busy corporate practice working on a variety of commercial transactions, business matters, and related legal operations.

The ideal candidate is a proactive and highly organized legal support professional who thrives in a fast-paced environment and enjoys providing exceptional service to both lawyers and clients.

Key Responsibilities

• Open, maintain, and close client files in accordance with firm procedures
• Collect and organize client information, including compliance and onboarding documentation
• Manage lawyer calendars, meetings, contact databases, and bring-forward systems
• Coordinate mail, courier packages, and file administration tasks
• Prepare expense reports and trust-related documentation
• Communicate professionally with clients and external contacts
• Respond to and direct incoming phone and email inquiries
• Draft, edit, format, and proofread correspondence, agreements, reports, forms, and other legal documents
• Coordinate execution and collection of transaction documents
• Assist with closing processes and preparation of digital closing materials
• Conduct corporate, land title, and related searches
• Organize and maintain transaction records and supporting documentation
• Prepare work-in-progress reports, pre-bills, and client invoices
• Review billing information for accuracy and completeness
• Distribute invoices and save billing records to client files
• Follow up on outstanding accounts receivable balances as required
• Prepare documentation related to trust transactions and invoice payments
• Provide cross-coverage and administrative support to other legal assistants as required
• Assist with general office and reception coverage on an occasional basis
• Contribute to a collaborative and team-oriented work environment

Qualifications

• Minimum 2+ years of experience as a Legal Administrative Assistant, preferably supporting a Corporate or Business Law practice
• Experience supporting Commercial Real Estate, Employment, or related practice areas is considered an asset
• Graduate of an accredited Legal Administrative Assistant program or equivalent education and experience
• Strong proficiency with Microsoft Office and legal document formatting
• Experience with legal practice management and document management systems is an asset
• Familiarity with corporate and land title searches is considered an advantage
• Exceptional attention to detail and commitment to producing high-quality work
• Strong organizational, time management, and prioritization skills
• Ability to manage multiple deadlines in a fast-paced environment
• Excellent written and verbal communication skills
• Professional, positive, and client-service-oriented approach
• Ability to work independently while contributing effectively as part of a team
• Demonstrates sound judgment, discretion, and professionalism when handling confidential information

What’s Offered

• Competitive compensation and comprehensive benefits package
• Opportunity to work with a highly respected national firm
• Collaborative and supportive team environment
• Exposure to sophisticated corporate and commercial matters
• Professional development and long-term career growth opportunities

About Arlyn Recruiting and How to Apply:

Arlyn Recruiting collaborates with leading law firms across Canada to help candidates secure opportunities aligned with their education, skills, and career ambitions. Submit your application through the Arlyn Recruiting website or email your resume directly to  View email address on recruitcrm.io .

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