Finance Administrative Assistant

Job Responsibility:

Job Overview We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will play a crucial role in supporting daily operations, ensuring the smooth functioning of the office, and providing exceptional service to clients. This position requires proficiency in various administrative tasks, including managing files, utilizing Microsoft Suite, and assisting with AR and AP responsibilities.

Responsibilities

• Provide administrative support to the finance team, including data entry, filing, and document management.
• Prepare and process invoices, expense reports, purchase orders, and other financial documents.
• Assist in the preparation of financial reports, budgets, and forecasts.
• Maintain and update financial records, spreadsheets, and databases.
• Handle communication with vendors, clients, and internal departments regarding financial matters.
• Schedule meetings, prepare agendas, and record meeting minutes for finance-related meetings.
• Manage office supplies and ensure smooth day-to-day operations of the finance department.
• Support year-end audit activities and ensure compliance with company policies and procedures.
• Perform other administrative duties as assigned by the Finance Manager and Director of Operations.

Qualifications

• We value work experience but a diploma in accounting or a bachelor's degree will be considered an asset.
• Proven experience: 1 - 2 years as an administrative assistant, preferably in a finance or accounting department.
• AR, AP and Purchase Order experience within the construction and development insurance industry considered an asset.
• Working knowledge of office management systems and procedures.
• Proficiency in MS Office (Excel, Word, Outlook); knowledge of accounting software (e.g., QuickBooks,) is a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and problem-solving abilities.
• Possess a keen sense of urgency with the ability to work under pressure and meet tight deadlines.
• Ability to maintain confidentiality and handle sensitive financial information.

Work Environment

• A beautiful, collaborative office space, with a generously stocked pantry.
• May be required to work the occasional overtime during financial reporting periods.

Job Types: Full-time, Permanent

Pay: $27.50-$29.50 per hour

Expected hours: 40 per week

Additional pay:

• Bonus pay

Benefits:

• Casual dress
• Company events
• Paid time off
• Work from home

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person

Application deadline: 2025-05-19Expected start date: 2025-06-16