ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

September 21, 2026

ADMINISTRATIVE STAFF SPECIALIST II (BAND LEVEL 7)

School of Music

(23-Month Contractual Position)

The University will consider applications from qualified permanent staff who may be interested in a secondment, subject to departmental approval

DUTIES

The Administrative Staff Specialist II will be responsible for providing comprehensive financial and administrative support to the Senior Administrative Officer of the School of Music. Duties include administering a variety of financial and administrative processes; reconciling and monitoring operating, research, grant, and special purpose funds; coordinating the receipt, review, processing, and recording of purchasing, accounting, payroll, and human resource documentation; assisting with budget planning, preparation, and monitoring activities; preparing financial analyses, reports, and projections to support operational and strategic decision-making; monitoring and interpreting financial and administrative data; liaising with central administrative units regarding policies, procedures, and compliance requirements; identifying opportunities for process improvement and operational efficiencies; supporting special projects and initiatives; and performing other related duties as required.

QUALIFICATIONS

Experience (3-5 years) in progressively responsible administrative positions; completion of most university coursework toward an undergraduate degree in Business Administration, Public Administration, or a related area is required; or an equivalent combination of experience and training may be considered. The ideal candidate will have experience with financial administration, purchasing, budgeting, and human resource processes; demonstrated analytical, organizational, and problem-solving skills; experience preparing and interpreting financial reports; strong attention to detail and the ability to manage multiple priorities and deadlines; excellent communication and interpersonal skills; and the ability to work independently and collaboratively within a team environment. The successful applicant is expected to have the ability to establish and maintain effective working relationships with faculty, staff, students, and external stakeholders; knowledge of university policies and procedures; proficiency with enterprise financial and human resource information systems, preferably Banner; and advanced proficiency with Microsoft Office Suite, particularly Excel.

SALARY $61,099 - $71,679 per annum (Non-Bargaining)

CLOSING DATE October 6, 2026 by 5:00 p.m. NST

All qualified candidates are encouraged to apply; however, p reference will be given to applicants who are legally entitled to work in Canada. Memorial University is committed to employment equity and diversity and encourages applications from all qualified candidates, including women; 2SLGBTQIA+ people; persons whose gender identity or gender expression is nonbinary or otherwise not cisgender; Indigenous peoples; racialized people; Black persons; and persons with disabilities. Memorial is committed to providing an inclusive learning and work environment.

If there is anything we can do to ensure your full participation during the application process, please contact View email address on jobs.swagapp.com directly and we will work with you to make appropriate arrangements.

The personal information requested in your application is collected under the authority of the Memorial University Act (RSNL 1990 c M-7) for the purpose of identifying and recruiting candidates; assessing applicant qualifications; and maintaining records pertaining to the administration of employment with Memorial University of Newfoundland.

If you are a successful candidate, this information will form part of your permanent employment record and will be used for other activities related to the employment process. This information may be disclosed to government departments and agencies as legally required; and to third party service providers, as necessary to administer programs and activities.

If you have any questions about the collection, use and disclosure of the information on this form, please contact MyHR, Department of Human Resources, at View email address on jobs.swagapp.com.

Please be advised that we are unable to provide updates on current competitions.

We thank all applicants for their interest, however, only those selected for an interview will be contacted.