Leasing Administrator

Location: Ottawa, Ontario
Language: Strong written and verbal communication skills in English
Employment Type: Full-Time, Permanent
Compensation: $60,000$70,000 annually, plus commission

About the Opportunity

Are you an organized, detail-oriented professional who enjoys keeping things running smoothly? An established commercial real estate organization in Ottawa is looking for a Leasing Coordinator to support leasing activities across a diverse portfolio of commercial and mixed-use properties.

In this role, you'll work closely with leasing and property management teams to coordinate transactions, maintain accurate documentation, and support positive tenant experiences. It's an excellent opportunity to build your expertise in commercial real estate while contributing to a collaborative, fast-paced environment.

What's In It for You

• Competitive annual salary of $60,000$70,000, plus commission opportunities.
• Join a collaborative team that values initiative, accuracy, and exceptional service.
• Gain exposure to a diverse commercial and mixed-use property portfolio.
• Build your knowledge of leasing operations, property management systems, and real estate transactions.

Your Responsibilities

• You'll prepare lease documentation, summaries, correspondence, and reports to support leasing transactions.
• You'll enter, update, and track leasing information using Yardi or similar property management software.
• You'll monitor lease expirations, renewal options, critical dates, and outstanding conditions to keep transactions on track.
• You'll coordinate leasing administration, tenant possession dates, and internal communications.
• You'll prepare meeting materials, expense reports, and management reporting packages.
• You'll maintain leasing site plans, property records, and portfolio documentation.
• You'll collaborate with leasing and property management teams on special projects and operational priorities.

Skills and Qualifications

• 13 years of administrative, leasing, or property management experience.
• Post-secondary education in Business, Real Estate, or a related field.
• Strong organizational skills, attention to detail, and the ability to manage competing priorities.
• Excellent interpersonal, communication, and customer service skills.
• Proficiency in Microsoft Office and confidence learning new technology and systems.
• Experience with Yardi or similar property management software is an asset.
• Commercial real estate experience and Adobe Illustrator knowledge are considered assets.

Note from the Hiring Manager

"We're looking for someone who enjoys staying organized, takes pride in the details, and brings a positive, team-first attitude. Someone who can anticipate what needs to be done and help keep our leasing activities moving forward will thrive in this role."

We appreciate the time and effort all applicants invest in their submissions. Please note that only candidates shortlisted for this role will be contacted directly. However, your profile will remain under consideration for future opportunities that align with your experience and career goals. All qualified applicants will receive fair consideration for employment. We welcome individuals of all backgrounds, experiences, and identities including those who identify as women, members of racialized groups, Indigenous Peoples, persons with disabilities, and 2SLGBTQIA+ communities. If you require an accommodation, please review our accessibility policy and reach out to our accessibility officer with any questions. Our human recruiters review all applications and always make the final hiring decision. On occasion, we also use AI-assisted tools to help review applications.