Purchasing Supervisor

Purchasing Supervisor

Location : EllisDon Fort Saskatchewan AB

Department : Purchasing

Reports To : Controller

Position Summary

The Purchasing Supervisor is responsible for the compliant sourcing purchasing expediting coordinating and overseeing procurement activities for materials equipment tools rentals and consumables required to support construction operations. As the leader of the purchasing team this role provides day-to-day direction guidance and support to purchasing team ensuring purchasing activities are completed accurately efficiently and in alignment with project and organizational needs. This role ensures project teams receive the right products and services at the right time at the best overall price while maintaining quality compliance supplier performance and team accountability standards.

Key Responsibilities

Purchasing

• Management coaching and development of one or more purchasers.
• Manage the full purchasing cycle including requisition review budget evaluation supplier quote evaluation supplier award purchase order creation order tracking expediting delivery coordination and issue resolution.
• Execute high-volume purchasing activities across multiple construction entities with multiple active projects while maintaining accuracy cost effectiveness and responsiveness to changing project priorities.
• Review project requirements schedules budgets and lead times to proactively identify procurement needs and reduce delays to field operations.
• Monitor market conditions material availability supplier capacity and long-lead items to mitigate procurement and supply chain risks.

Buying Practices

• Analyze purchasing trends project forecasts and supplier options to identify opportunities for cost savings volume discounts supplier consolidation standardization and improved buying agreements.
• Evaluate alternate products suppliers and purchasing strategies that meet operational requirements while improving value and reducing supply disruption.

Supplier Management

• Build and maintain effective relationships with suppliers manufacturers distributors rental providers and service partners.
• Negotiate pricing terms delivery schedules service agreements rebates and volume discounts to support project and organizational objectives.
• Evaluate supplier performance based on safety quality pricing responsiveness reliability and overall service delivery.
• Resolve supplier performance issues delivery challenges product discrepancies and documentation concerns in a timely and professional manner.
• Provide coaching workload oversight and performance support to direct reports to promote consistent supplier communication accurate documentation and timely issue resolution.

Project Support & Cross-Functional Collaboration

• Collaborate with Project Managers Superintendents Estimators Equipment Manager Operations leaders and Finance to align procurement activities with project schedules budgets and operational needs.
• Track purchasing commitments price variances inventory levels material usage and cost-saving opportunities to support project cost control and accurate reporting.
• Maintain accurate procurement records purchase orders quotations supplier documentation and cost coding to support reporting audits and compliance requirements.
• Collaborate with Accounts Payable to ensure purchase orders are accurately prepared maintained and updated to support timely and efficient downstream payment processing.

Reporting

• Develop administer and issue various reports as requested (e.g. Buy-out Compliance Aging etc.).

Qualifications

Education

• Diploma or degree in Supply Chain Management Business Administration Procurement Logistics Construction Management Commerce or a related discipline; an equivalent combination of education and relevant construction procurement experience may be considered.

Experience

• Minimum 5-8 years of purchasing experience including 3-5 years within the construction industry.
• Previous supervisory experience will be considered an asset.
• Inventory management experience will be considered an asset.
• Experience will equipment shop pushing will be considered an asset.
• Explorer Eclipse experience will be considered an asset.
• Demonstrated experience supporting self-performing heavy civil and infrastructure projects.
• Proven ability to manage high-volume purchasing demands multiple stakeholders competing priorities and time-sensitive procurement requirements.
• Strong working knowledge of construction materials equipment rentals consumables supplier networks and regional market conditions across Western Canada.

Knowledge Skills & Competencies

• Strong negotiation analytical planning communication and problem-solving skills.
• Highly organized and detail-oriented with the ability to work independently and manage competing priorities in a fast-paced construction environment.
• Sound understanding of purchasing contracts commercial terms supplier agreements procurement documentation and ethical purchasing practices.
• Collaborative service-focused approach with the ability to build strong relationships with internal teams and external suppliers.
• Demonstrated leadership capability including the ability to set priorities delegate work coach team members hold others accountable and support a productive team environment.

Required Experience:

Manager