Executive Personal Assistant

Job Description

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Personal Assistant to support the CEO in both business and personal matters. This role is ideal for someone who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes initiative without needing constant direction.

The successful candidate will act as a trusted right-hand person, helping streamline operations, improve efficiency, and ensure both professional and personal responsibilities are managed effectively.

Key Responsibilities

Business Support Manage and organize email inboxes, responding to routine correspondence and flagging priority items. Coordinate calendars, appointments, meetings, and travel arrangements. Assist with project management and ensure tasks are completed on schedule. Follow up with employees, managers, contractors, and vendors regarding outstanding tasks and deadlines. Prepare reports, spreadsheets, presentations, and business documents. Conduct research and gather information to support business decisions. Help oversee multiple business ventures and ensure operational objectives are being met. Monitor company systems and identify areas requiring attention or improvement. Track key business metrics and maintain organized records.

Administrative Support Answer and direct phone calls when required. Maintain digital filing systems and company records. Assist with scheduling and coordinating events, meetings, and company activities. Prepare meeting agendas and follow-up action items.

Personal Assistance Manage personal appointments and scheduling. Coordinate travel arrangements and accommodations. Handle personal errands and administrative tasks. Assist with household and personal organization projects. Research products, services, and purchases as needed. Help manage personal correspondence and communications.

Special Projects Assist with marketing initiatives, social media management, and business development projects. Coordinate with external service providers and contractors. Support the CEO with any additional projects, priorities, or objectives as assigned.

Qualifications Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role preferred. Exceptional organizational and time management skills. Strong written and verbal communication abilities. High level of professionalism and discretion when handling confidential information. Proficiency with Microsoft Office, Google Workspace, and common business software. Ability to prioritize tasks and work independently. Strong problem-solving skills and attention to detail. Comfortable working in a fast-paced entrepreneurial environment.

Preferred Traits Self-starter with a strong sense of ownership and accountability. Highly dependable and trustworthy. Resourceful and solutions-focused. Ability to anticipate needs before being asked. Positive attitude and willingness to take on new challenges.

Compensation Competitive compensation based on experience, qualifications, and performance.

About the Role This position is designed for someone who wants to become an integral part of a growing business operation. The Executive Personal Assistant will work directly with the CEO, helping execute business goals, improve efficiency, and manage both professional and personal responsibilities to maximize productivity and success.