Clerk F (Data Control)

Job Responsibility: About Edmonton Public Schools

We are the second largest school division in Alberta, serving students, families and communities throughout Edmonton. At Edmonton Public Schools, we provide a range of programs, learning spaces and supports that enhance pathways for student success.

Our Division is committed to diversity and inclusivity; we are listening, we are learning, and we are committed.

Edmonton Public Schools aspires to be a learning community where every individual belongs, is included and experiences success. We strive to empower staff to reach their goals in a diverse, equitable and inclusive workplace that values their lived experiences. We are seeking individuals like you, who reflect the students and families we serve.

Together, we are stronger.

Status

12-month position

FTE: 1.000

Position Summary

This position is responsible for processing compensation, benefits, demographic information, taxes, general deductions, contracts and bonus information into the PeopleSoft HR Management System for all Edmonton Public Schools staff within seasonal, bi-weekly and monthly deadlines.

Job Duties/Responsibilities

• analyzing, interpreting, auditing, pre-editing, keying in and verifying a large volume of source documents from all departments and schools, contracts, edit reports and action requests (ARs) against federal and provincial legislations, four collective agreements, two exempt terms and conditions of employment, Division policies, administrative regulations, practices and procedures prior to accurately inputting information into the PeopleSoft HRMS
• investigating and obtaining information to complete records and advising other Human Resources functional areas of corrections
• processing changes from source documents and confirming that the compensation rate properly calculates into the PeopleSoft system
• processing annual pay increments for exempt and support staff and adjusting increment dates for staff returning from leave and layoff
• reviewing and processing contracts for Metro Continuing Education instructors, including calculating appropriate payouts and processing and calculating pay adjustments
• processing work permits and temporary SIN information including confirming eligibility to work, monitoring expiry dates and contacting employee and Decision Units for updated information
• calculating red-circled salaries, variable pay, pay in lieu of benefits, and allowances/bonuses including determining eligibility as required by collective agreements
• determining eligibility for teacher relieving allowance (REL) as per the collective agreement including coordinating with Decision Unit administrators regarding locations worked
• providing information and assistance to Division employees related to Human Resources policies, collective agreements, and exempt terms and conditions
• maintaining strict confidentiality of sensitive information and contributing to the achievement of Department goals
• developing, updating and maintaining filing, tracking systems and procedural manuals
• ensuring seasonal, bi-weekly and monthly deadlines are met
• assisting with year end and school start up processes
• ensuring information in PeopleSoft are correct and updated accordingly

Education/Qualifications

• a diploma in Human Resources program or a related field
• two years related experience in large, complex environment working with various collective agreements
• knowledge of Human Resources policies, practices and procedures
• understanding of applicable legislation and collective agreements
• solid understanding of PeopleSoft HR Management System or other applicable HRMS system
• advanced Excel skills and strong proficiency with Microsoft Word and Google Apps
• strong mathematical, analytical problem solving and data entry skills
• excellent communication and customer service skills
• ability to work with tight deadlines

Rate of Pay

$26.05- $33.17 per hour

Nature of Work Closing

Closing date for this competition is April 7, 2025.

Only those applicants being considered will be contacted. This position is covered by a collective agreement between CUPE Local 3550 and the Board of Trustees. The Collective Agreement may be viewed at #HP1