Finance Officer

Job Responsibility:

If you are passionate about seniors and the frail elderly, comfortable in a Catholic environment, flexible, a collaborator, committed to compassionate service, interested in a long-term relationship with religious congregations across Canada and have strong financial expertise with sound judgement, this position may be for you.

The Organization

Canadian Religious Stewardship (CRS) Mission is to serve the needs of Religious Institutes in Canada through a ministry of collaboration, in particular, their needs relating to eldercare and stewardship of resources in the midst of diminishment . CRS is a National not for profit, charitable civil corporation and a Public Juridic Person of Pontifical Right. We serve the needs of our clients (Religious Institutes in Canada) through a ministry of collaboration; empower them to view their future with hope in the midst of fewer members and diminishing resources; provide governance, management and administrative expertise and services.

Job Summary

The Finance Officer will report to the Associate Director of Finance & Operations. The incumbent will work in close collaboration with a small team in the CRS finance and operations office and several of the religious communities' leaders and their members.

The incumbent will take ownership of a broad range of financial functions including payroll, accounts payable, invoicing, accounts receivable, cash management, general accounting, reporting and records management. This position will be integral for the day-to-day financial administration of CRS and several religious communities we serve.

Duties & Responsibilities

Accounting & Finance (70%):

• Accounts Payable - process approved payments via cheque, online banking and EFT
• Invoicing and Accounts Receivable - prepare accurate and timely client invoicing, related accounts receivable management and collections
• Process journal entries and account reconciliations
• Prepare financial reports for presentation to clients and leadership
• Prepare ad hoc analysis as required
• Monitor cash flow requirements and covenants
• Perform credit card, petty cash and other bank and cash related reconciliations
• Administer CRS/client funds according to approved budgets and accounting practices
• Ensure compliance with best practices in bookkeeping, accounting policies, and procedures
• Participate in audits, special projects, new initiatives and system improvements to strengthen financial operations

Payroll (30%):

• Responsible for overseeing and directing payroll procedures and best practices
• Prepare and administer payroll for both hourly and salaried employees across Canada; process new hires, terminations, salary changes, etc.
• Calculate and remit payroll withholding taxes and deductions, Employer Health Tax (EHT), and employee benefit deductions in a timely manner
• Administer Workers' Compensation processes across applicable provinces, including premium calculations, reporting, and compliance with provincial regulations
• Audit ADP payroll processing reports and reconciliations for accuracy
• Develop processes and system upgrades to meet internal and external audit requirements
• Perform monthly, quarterly and annual reconciliations and annual regulatory filings

Statement of Qualifications

Education

• Undergraduate degree or community college diploma in Business, Finance, or in a related field
• Progress toward or completion of Payroll Compliance Professional (PCP) designation an asset
• Ongoing professional development in payroll and accounting legislation and systems is an asset

Knowledge & Experience

• Understanding of the mandate of CRS and of religious persons and Religious Institutes in Canada
• Minimum of five years of general accounting and payroll experience
• Demonstrated ability to work with multiple clients/projects at any given time
• Proven experience participating in complex change management and business optimization initiatives, including researching, developing, recommending, negotiating, and implementing transformational projects
• Experience in fostering a strategic vision and cultivating stakeholder relationships
• Experience offering practical recommendations to improve processes, systems or financial procedures
• Experience with creating detailed financial models in Excel
• In-depth knowledge of QuickBooks Desktop and ADP payroll software
• Experience working within registered charities or not for profit organizations an asset

Abilities

• Demonstrates integrity, professionalism and respect in all interactions
• Champions innovation and effectively guides organizational change
• Approaches stakeholders as a collaborative and understanding partner
• Navigates complex issues and balances priorities with a solutions-focused mindset.
• Proactively identifies current and emerging risks, contributing to a risk management approach
• Designs and implements organization-wide finance policies, processes and strategic initiatives
• Fosters a forward-looking financial vision while cultivating strong stakeholder relationships.
• Exercises strong leadership and interpersonal skills, including clear communication, effective negotiation, conflict resolution, and evidence-based decision-making.
• Reads, interprets, and communicates information related to complex financial projects, contracts, and agreements with accuracy and clarity.

Location

While there is opportunity to work off site on occasion, it is important that the Finance Officer together with staff work in community with clients and staff at Presentation Manor for Seniors in Scarborough, Ontario.

Accommodations will be provided as requested throughout the recruitment and selection process.

The Finance Officer position is contingent upon the successful completion of a vulnerable sector screening.

Note: This is intended to provide a general overview of the responsibilities and qualifications for this position. It may be subject to revisions or updates at the discretion of the organization.

Job Type: Full-time

Schedule:

• Monday to Friday

Experience:

• Finance: 5 years (required)
• QuickBooks Desktop: 3 years (required)
• Payroll: 3 years (required)
• Non-Profit: 3 years (preferred)
• ADP: 3 years (preferred)

Work Location: In person

Application deadline: 2025-06-16