Asset Management Specialist (Contract)

Position SummaryTemporary Full-Time Appendix D Support Staff, replacement contract position (January 15, 2027 – January 31, 2028)Under the direction of the Executive Director, Facilities Management, the Asset Management Specialist manages and maintains facilities data, asset information systems, and technical documentation to support the College's operational, planning, and regulatory requirements. The position is responsible for administering key systems including COFSI, VFA, Archibus, GIS, and electronic document management platforms, maintaining building inventory records, drawings, Fire Safety Plans, and municipal documentation, and developing reporting and data visualization tools that provide actionable facilities insights.The incumbent will support space and asset management initiatives by ensuring the accuracy of facility records and as-built drawings, while providing detailed information and analysis to Facilities Management, College departments, and external stakeholders. The role also contributes to a safe work environment through compliance with health and safety legislation, procedures, and College policiesSuccessful candidates will be required to conduct work within Ontario and must be available to work on campus as required. It is anticipated that this position will meet the needs of the department through a hybrid work arrangement Monday to Friday, 8:30am -4:30pm with 3-4 days on-site at the Doon Campus located at 299 Doon Valley Drive, Kitchener and 1-2 days remote. Overtime work may be required on evenings and weekends for special events, operational shutdowns, etc.Responsibilities
Maintains the Colleges Ontario Facilities Space Inventory (COFSI) databaseObtains space changes from Construction ServicesEnsures accuracy of drawing measurements (as-built)Ensures database is updated monthlyProvides input to COFSI reports to Colleges Ontario and the MinistryObtains changes, additions, and new build as-built drawings from Construction ServicesEnsures all digital and hard copy facilities-related drawings are up to dateFacilitates and maintains asset management database updatesSupports the yearly audit of facilities assets through outside audit consultantsReviews audit information for accuracy and completenessDevelops and supports Dashboard ApplicationsSupports Construction Services by providing current and accurate data and information and occasionally providing drawing services.Updates and maintains information for Conestoga’s owned and leased properties including legal surveys, topographical surveys, stormwater management studies and information, etc.Coordinates software updates and upgrades to Archibus System as needed, including user setupProvides support to the installation, testing and maintenance of Archibus software to service the needs of the department and the CollegeLiaises with the IT Services and external vendors to troubleshoot and resolve system problemsQualifications
Three-year diploma or degree in building engineering technology, data management and analytics, business management, architectural technology, or facilities management is requiredMinimum five years of practical experience working with database structure and experience using AutoCAD in a facilities management, architectural or facilities engineering firm or equivalent is required;
experience with the most recent version of AutoCAD is preferredExperience working with Autodesk suite (AutoCAD and BIM), Revit, and Microsoft Office suite certifications will be considered an assetDemonstrated competence with data management principles and methodsExcellent computer skills including Excel and AccessTime management and analytical skills with a very high attention to detailAdvanced organizational, interpersonal and communication skillsAbility to work in a team environment within a complex organizationAbility to adapt to changeKnowledge of building architectual, mechanical, and electrical systemsKnowledge of site services infrastructureWillingness to undertake safety training once on the job which may include WHMIS Training, etc.
#J-18808-Ljbffr