Administrator, EHS (Digital Systems & Reporting)

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our  people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud .

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.

• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.

• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives and training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, and our Employee Resources Groups (ERGs) to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.

• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?
The EHS Administrator provides administrative and coordination support to the EHS Digital Systems team. This role is primarily focused on administrative tasks, including data entry, reporting, document control, and system support for EHS programs and tools. The position supports consistent, accurate, and timely EHS reporting and maintains EHS records and documentation in alignment with company governance requirements.

What You'll Do Here:

EHS Reporting & Data Administration

• Prepare and distribute routine EHS reports, including monthly dashboards, observation exports, CCV tracking sheets, inspection summaries, and environmental statistics
• Maintain reporting calendars, templates, and standardized files to support recurring deliverables
• Perform data quality checks to ensure completeness and accuracy of EHS system entries
• Support leadership and team reporting requirements by compiling and validating data from EHS systems

Digital Systems & Forms Support

• Administer EHS digital forms and tools used for observations, inspections, and insights
• Support updates to forms, pick-lists, and fields as required by EHS programs
• Monitor submissions for completeness and follow up on missing or incorrect information
• Provide administrative support for EHS system users, including basic troubleshooting and guidance

Document Control & Records Management

• Maintain controlled EHS documents, including SOPs, checklists, templates, and manuals
• Support document version control, formatting, reviews, and publishing in approved repositories
• Ensure EHS records are filed, retained, and archived in accordance with document control requirements

Corrective Action & Task Tracking

• Assist with tracking corrective and preventive actions (CAPAs), including logging, status updates, and follow-ups
• Maintain action registers and support reporting on outstanding and completed actions
• Support task tracking and reminders for EHS Digital Systems activities and deliverables

Administrative & Coordination Support

• Provide general administrative support to the EHS Digital Systems team, including meeting notes, action lists, and coordination of recurring activities
• Act as an administrative point of contact for EHS system and reporting inquiries
• Coordinate with EHS team members to support consistent processes and timely submissions

What You Bring to the Team:

• Post-secondary education in business administration, occupational health and safety, or a related field, or equivalent experience
• Minimum 2 years of experience in an administrative, coordinator, or reporting-focused role
• Experience working with data, reports, and controlled documentation in a corporate or regulated environment

• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Comfortable working with digital systems, forms, and recurring reporting processes
• Proficient in Microsoft 365 (Excel, Word, SharePoint, Planner, Teams)
• Clear written and verbal communication skills

Working Relationships:

• Works closely with EHS Digital Systems, EHS Governance, and reporting stakeholders
• Provides administrative support to EHS team members and program owners

Success Measures:

• Timely and accurate completion of recurring EHS reports
• High data quality and completeness in EHS systems
• Up-to-date and well-controlled EHS documentation
• Effective tracking and follow-up of actions and tasks

Reason for vacancy: New

The expected salary range for this opportunity is $50,000-$60,000 per year. 

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.