Administrative Co - ordinator

Date Posted

2026-05-22

Country

Canada

Location

CA-ON-MIDLAND-450 ~ 450 Leitz Rd ~ BLDG 450

Position Role Type

Unspecified

Raytheon ELCAN (“ELCAN”) is a Canadian leader in advanced optics, delivering high-performance optical solutions to the global aerospace and defence industries. We combine deep engineering expertise with proprietary manufacturing technologies to meet the most demanding requirements our customers face.

As we continue to grow, we’re looking for a skilled and proactive Administrative Coordinator to serve as a trusted support partner to our Global Trade, Contracts and Supply Chain team.

What You Will Do

• Provide support for the preparation, tracking, and submission of import/export documentation to ensure compliance with global trade regulations.
• Coordinate and schedule internal meetings, including preparation of materials and documentation for Global Trade reviews and decision-making processes.
• Maintain and manage trade compliance records, ensuring accuracy and adherence to company policies and regulatory requirements.
• Assist in reviewing and processing export license applications, agreements, and other trade-related requests.
• Track and monitor trade compliance training and ensure timely completion by relevant personnel.
• Support the management and resolution of trade-related issues or discrepancies by liaising with internal teams and external partners.
• Maintain CRM, ERP, or trade management systems with accurate data on trade activities, licensing, and compliance metrics.
• Assist with audits, internal assessments, and compliance reviews by preparing documentation and reports as needed.
• Monitor changes in trade regulations and support the implementation of updated processes or procedures to maintain compliance.
• Ensure timely follow-up on trade-related approvals, action items, and process workflows.
• Provide support during the contract review cycle to ensure customer flow down terms are captured throughout the contract management system.
• Assist with administration of customer quotations, including providing support during the RFQ review cycle and upkeep of records in the contract management system.
• Managing Supplier Status Spreadsheet and applicable documentation including NDA’s, Quality Surveys, ISO Certifications, ITAR Registrations etc
• Uploading Supplier quotations to Product Center in support of Customer RFQ’s
• Arranging Supplier visits including the completion of Visitor Management form, booking boardrooms and arranging luncheons
• Completion of Expense Reports in Concur
• Supplier Screening including Dun and Bradstreet.

What You Will Learn

• Hands-on experience with trade compliance processes in a global, cross-functional environment.
• Practical knowledge of import/export regulations, licensing, and compliance frameworks.
• Exposure to ERP, CRM, and trade management systems to support global trade activities.
• Gain experience in understanding the flow of commercial contracts from customer through the supply chain.
• Best practices for managing trade documentation, audits, and compliance in a regulated industry.
• Insight into the operational and strategic aspects of global trade within an aerospace and defense environment.

Qualifications You Must Have

• High school diploma or post-secondary education in business, administration, international trade, or a related field with a minimum of 2 years of relevant experience.
• Proven experience in an administrative or coordination role supporting cross-functional teams.
• Strong organizational and time management skills with the ability to handle deadlines and workflow processes effectively.
• Experience working with business systems such as CRM, ERP, or trade management tools, and proficiency with Microsoft Office applications.
• High attention to detail with the ability to manage data accuracy, records, and documentation.
• Clear written and verbal communication skills, including professional interaction with internal and external stakeholders.

Qualifications We Prefer

• Experience in global trade, compliance, sales, or project management in a regulated industry.
• Familiarity with import/export regulations, licensing processes, and compliance requirements (e.g., EAR, ITAR).
• Knowledge of trade-related documentation and workflows, such as customs declarations and export approvals.
• Experience in contract administration is an asset, but not a requirement.
• Ability to work independently, anticipate needs, and resolve issues proactively.
• Positive, solutions-focused attitude
• Strong collaboration skills with the ability to build effective working relationships

What We Offer

• A collaborative and innovative work environment within a leading aerospace and defense organization.
• Opportunities for professional growth and development in a global trade and compliance role.
• Competitive compensation and comprehensive benefits package.
• A supportive team culture, with access to training and resources to enhance your career journey

Learn More & Apply Now!

At Raytheon ELCAN, we offer more than just a job; we offer the opportunity to be part of a global team that is shaping the future of high-precision optical systems. We provide a collaborative and innovative work environment, competitive compensation and benefits, job flexibility, and opportunities for professional growth. Join us and contribute to projects that push the boundaries of optics while working alongside some of the brightest minds in the field.

Raytheon ELCAN is located in Midland Ontario, a community known for its technological advancements. Midland offers a perfect blend of urban amenities and natural beauty nestled on the shores of Georgian Bay, making it an ideal place to work, grow, and belong.

This position involves technologies regulated by the Canadian government’s Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be Canadian citizens or permanent residents of Canada, have resided in Canada for a minimum of five consecutive years, and meet all other program requirements. Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.

Raytheon ELCAN adheres to the principles of equal employment and welcome applications from all qualified persons. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005, Raytheon ELCAN will provide accommodations throughout the recruitment, selection, and/or assessment process to any applicants with disabilities. If you require disability-related accommodations, please contact Human Resources. All personal information is collected under the authority of the Freedom of Information and Protection of Privacy Act.

The salary range for this role is 47,000 CAD - 84,000 CAD . The salary range provided is a good faith estimate representative of all experience levels. RTX considers several factors when extending an offer, including but not limited to, the role, function and associated responsibilities, a candidate’s work experience, location, education/training, and key skills. RTX offers a comprehensive benefits package that includes medical and dental coverage, disability benefits, a retirement savings program, and tuition assistance through RTX’s Employee Scholar Program. Eligibility for specific benefits is based on factors such as position level, employment type (e.g., temporary or permanent), and business unit, and will be discussed during the hiring process. Hired applicants may be eligible for annual short-term and/or long-term incentive compensation programs depending on the level of the position and whether it is covered by a collective-bargaining agreement. Payments under these annual programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance. This job posting is not for an existing position vacancy.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age disability, protected veteran status or any other characteristic protected by law.

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