Administrative Talent Pool Program

The Opportunity

The City of Grande Prairie is a dynamic and diverse municipality dedicated to serving our community with excellence. We strive to provide exceptional administrative support across the City of Grande Prairie's 32 departments. We are seeking skilled individuals to join our Administrative Talent Pool Program; by joining this talent pool, you will be considered for future short-term administrative assignments that align with your skills in customer service, financial expertise, and administrative capabilities with varying hours.

Successful candidates must be flexible in their availability and able to perform various administrative tasks. If you enjoy collaborating with others, learning about the City of Grande Prairie's operations, sharing our values, and are eager to serve the community, join our Administrative Talent Pool Program.

This role requires the employee to work on-site. We are not offering remote work and are unable to provide relocation assistance.

The Responsibilities

Customer Service & Program Support

• Provide comprehensive administrative support to an assigned department.
• Deliver outstanding program support and customer service by responding to inquiries, resolving issues, and explaining requirements, processes, and program benefits (programs may involve licenses, grants, events, training, and lessons) while maintaining a professional and friendly demeanour.
• Assist with basic data entry, file organization, and information management.

Financial

• Enter financial data into financial systems, input purchase orders, and basic financial reporting.
• Assisting with accounts payable tasks, such as processing invoices, verifying payment details, and ensuring timely payments.
• Reconciling purchase card expenses following proper coding and categorization.

Coordination & Communication

• Coordinate meetings, appointments, and travel arrangements, ensuring efficient management of schedules.
• Prepare professional correspondence, letters, briefing notes, and department memos.
• Collaborate with colleagues to streamline administrative processes and improve efficiency

What You Bring

• A minimum of 2 years of proven experience in administrative roles, demonstrating proficiency in customer service, program support, financial functions, and coordination & communications.
• Demonstrate a commitment to upholding confidentiality and discretion when handling sensitive information.
• Exceptional verbal and written communication skills, with the ability to engage professionally with individuals at all organizational levels.
• Strong organizational and time management abilities, showcasing the capability to prioritize tasks effectively and efficiently.
• Proficient in the use of Microsoft Office software and Oracle.
• Possess a meticulous and detail-oriented mindset, ensuring accuracy in data entry and record-keeping processes.
• Exhibit adaptability and the ability to thrive in a dynamic, fast-paced work environment with multiple competing priorities.
• Maintain a high level of integrity, trustworthiness, and professionalism in all interactions and tasks.
• Ability to handle confidential information with discretion, adhering to ethical standards.
• Minimum educational requirement: High school diploma. Additional certifications or relevant credentials are considered an asset.

The Hours

These positions are casual and short-term assignments with no set schedule. Hours are not guaranteed.

The Compensation

The starting wage is $21.41 per hour.

The Selection Process

1. To be considered for the Administrative Talent Pool, please submit your updated resume and a cover letter using the "Apply Now" tab on this web page. In your cover letter, please indicate your availability and preferred work hours; applications that do not contain this information will be rejected.

Please note that by submitting your application, you agree to have your information stored in our Administrative Talent Pool database for 90 days. You will be contacted when a suitable administrative assignment matches your skillset. To maintain a reliable and current Administrative Talent Pool, applicants who have not received an assignment within 90 days of submission will be removed from our database; reapplication is always encouraged.

2. When assignments are identified, qualified candidates will be screened by the Administrative Talent Pool Program manager. A screening process will assess the candidate's resume, cover letter and employment type preferences and compare it to the assignment type and requirements. If you meet the criteria for a particular assignment, the Administrative Talent Pool Program manager will contact you for initial screening before arranging an interview with the hiring manager.

3. The hiring manager will contact you for an interview which will be an opportunity for you to ask questions to ensure the role is a good fit for you.

The entire process should be completed within one week, from the department's referral request to the appointment of a successful candidate.

Due to the high volume of applications, we cannot answer job-specific questions. If you successfully move to the interview process, we will be more than happy to answer any questions you might have at that time.

Thank you for your interest in joining our Administrative Talent Pool Program with the City of Grande Prairie. We look forward to potentially welcoming you to our dedicated team of administrative professionals in the future!