Administrative Assistant - Support Services

Administrative Assistant

Casual; On-Call

Job Summary

Provide a variety of administrative, secretarial, and receptionist duties.

Qualifications

Education, Training and Experience:

• Completion of secondary school, plus Certificate in secretarial training or office procedures.
• Minimum one (1) year experience.
• Completion of De-escalation training.
• Completion of Standard First Aid training.

Job Skills and Abilities

• Ability to type at least 50 words per minute with high degree of accuracy.
• Advanced level of proficiency with all MS Office applications.
• Ability to communicate effectively orally and in writing.
• Demonstrated outstanding customer service skills.
• Ability to deal with others with courtesy and tact, both in person and on the phone.
• Ability to organize work and carry out the duties of the position with independence.
• Knowledge of community and available resources.

Key Duties and Responsibilities

• Welcome clients and other visitors, determine their needs and refer them to appropriate resources.

• Answer multi-line switchboard and transfer calls as needed.

• Provide word processing, data input and typing support to staff.

• Draft, type and distribute minutes of meetings.

• Perform other support duties related to program areas such as providing information to clients or visitors, assisting with intake and client tracking.

• Compile data and produce reports and statistics as required.

• Schedule client appointments for various programs.

• Sort and distribute incoming mail and process outgoing mail.

• Operate a variety of office equipment such as computer, printer, photocopier, and fax machine.

• Maintain and update files and filing systems.

• Performs other relevant duties as may be assigned.

General

• Wage rate as per BCGEU Collective Agreement, Administrative Assistant 3 – Grid 10 - $25.95 plus 10.6% in lieu of benefits.
• This position requires Union membership.
• This position is open to all persons.
• This position requires successful completion of a criminal record check.
• This position reports to the Lead Administrative Assistant

Please mention the name of the job position you are applying for in your cover letter.

NO phone calls. Only short-listed applicants will be contacted.

Internal Staff apply through your ADP Work Force Now Career Centre.

Closing Date: June 11, 2026