Accounts Receivable Clerk

Job Description – Accounts Receivable Clerk

Accounts Receivable

• Perform accounts receivable functions for designated clients.
• Generate and submit accounts receivable aging report regularly
• Generate unbilled time reports
• Reimbursable expenses reconciliation
• Generate and submit invoices via email, Open Invoice and other invoicing portals.
• Record payment receipts.
• Monitor outstanding accounts and follow up on overdue invoice payments.
• File purchase orders and backup documents.
• Submit monthly incurred cost reports to Project Managers for approval and make changes as requested.
• Work closely with Project Managers

Accounts Payable Support

• Act as backup for accounts payable functions.
• Gathering and organizing receipts for corporate credit cards, reconciling Visa statements. ‘
• Perform full cycle accounts payable functions.
• Prepare payment runs.
• Create expense reports.
• Process contractor invoices (reconcile and perform payment runs).

Timesheets & General Accounting

• Timesheet entry and adjustments.
• Maintain Inventory Codes.
• Reconciliation and maintenance of timesheet.
• Provide backup and support to the accounting clerk
• Complete filing and data entry tasks as needed.
• Circulate documents for approval and signatures.
• Submit monthly incurred cost reports.
• Collaborate with the Project Controls department to update cost sheets regularly.
• Provide backup for the Project Controls department.

Department Support

• Mentor and guide AP Clerk.
• Monitor Accounting email
• Prepare various project reports as assigned.
• Assist the Accounting Analyst with other tasks as required.
• Other duties as assigned
• Assist with ERP implementation

Requirements

• Post-secondary degree, diploma or certificate in a relevant field (accounting, business administration, etc.)
• 2+ years in high volume invoice processing
• General ledger knowledge
• Highly proficient in Microsoft Office Suite, with a focus on Excel.
• Excellent written and verbal communication skills.
• Detail oriented, Motivated self-starter with exceptional prioritization and organizational skills.
• Ability to adjust to change and multitask in a fast-paced setting.
• Demonstrated professionalism with colleagues and clients.
• Friendly, personable, and able to work in a team environment.
• Desire to learn and develop professionally.
• Able to maintain a high level of confidentiality.