Operations Assistant (Term)

Description:

About us:

U of T Mississauga—the second largest campus of Canada’s top-ranked university and the only research university in Ontario’s booming Peel Region—is one of the world’s great catalysts of humanpotential.

Our employee community hums with the energy of 3,400 faculty, librarians and staff, who power our campus with curiosity, connection and care. We work together to spark life-changing research and innovation, make an indelible mark on the world by building equitable cities and societies, enable healthy lives, create a sustainable future and ignite entrepreneurship. Above all, we prioritize student success, and seek to give our 16,500 students the lift of a lifetime through learning and discovery. We love to open opportunities available nowhere else for our community to achieve their ambitions and make their unique contributions to Canada and the world.

This work all comes together on a spectacularly green campus, alongside the Missinihe-ziibi (Trusting Creek or Credit River), where we seek to honour truth, reciprocity and reconciliation on the traditional land of the Huron-Wendat, Seneca and the Mississaugas of the Credit First Nation. We’re thrilled to welcome those who want to learn more about us and to be part of what we do.

Please note this is a Term position that goes to January 28, 2028.

This role is five (5) days on site.

Your opportunity:

The Department of Mathematical & Computational Sciences is an academic department that includes mathematics, computer science, and applied statistics. The administrative team works collaboratively to meet the needs of faculty, students, sessional instructors, and teaching assistants.
Under the general supervision of the Assistant Manager, Operations and Finance, the incumbent is responsible for providing front-line service and administrative support to the department. As the Operations Assistant, you will be the first point of contact for general enquiries and in-person visitors. You will provide information to students, instructors, and teaching assistants, answering questions and making appropriate referrals. The Operations Assistant will be integral in supporting departmental communications, meetings, and events.

Your responsibilities will include:

• Acting as the first point of contact for general enquiries
• Coordinating tasks for projects and other strategic initiatives with stakeholders
• Promoting departmental events and programs to students
• Determining logistical details and activities for events and/or programming
• Handling sensitive and/or confidential information
• Verifying the accuracy and completeness of documents
• Editing content for brochures, newsletters, websites and/or handbooks
• Maintaining information on a website

Essential Qualifications:

• Advanced College Diploma (3 years) or acceptable combination of equivalent experience.
• Minimum of three (3) years' related administrative support experience, preferably in a post-secondary environment
• Experience serving as the first point of contact in a large and diverse environment responding to inquiries
• Experience in maintaining and updating relevant information on websites and across social media.
• Proficiency in the Microsoft Office suite as well as ability to adapt to and learn new technologies
• Exceptional interpersonal and communication (written and verbal) skills, with a professional, client-first approach
• Demonstrated experience with website management software, Drupal preferred.
• Strong organizational and time management skills with the demonstrated ability to manage multiple projects simultaneously
• Demonstrated initiative and flexibility to respond to changing priorities.
• Demonstrated ability to exercise judgment, tact, diplomacy, and confidentiality.
• Experience managing confidential documentation.

Assets (Nonessential):

• Experience with room booking software, i.e. EMS etc.

To be successful in this role you will be:

• Motivated self-learner
• Multi-tasker
• Organized
• Problem solver
• Resourceful
• Responsible

Closing Date: 08/03/2026, 11:59PM ET
Employee Group: USW 
Appointment Type : Budget - Term 
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 09 -- $67,916. with an annual step progression to a maximum of $86,855. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Finance/Budget/Planning/Audit

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.

Job descriptions are available upon request for internal applicants.