Budget Officer (Research & Grants)

WHO WE ARE
Canada’s largest and most comprehensive museum, ROM is home to a world-class collection of over 18 million artworks, cultural objects and natural history specimens, featured in 40 gallery and exhibition spaces. As the country’s preeminent international museum and a leader in new discoveries, ROM plays a vital role in advancing our understanding of the artistic, cultural and natural world.

WHO WE NEED
We are seeking a Budget Officer to support the financial administration and reporting needs of the Natural History department.

Reporting to the Chief Curator, Natural History, the Budget Officer is responsible for processing and monitoring financial transactions for grants, restricted accounts, research funding, payroll, procurement, and departmental operations. The successful candidate will play a key role in maintaining accurate financial records, preparing financial projections and reconciliations, and supporting effective budget management across multiple funding sources, grants, and stakeholders.

This role requires strong analytical skills, attention to detail, and the ability to work collaboratively with internal departments and external partners, including the University of Toronto.

The role supports a complex portfolio of operating, grant-funded, restricted, and research-related accounts within one of Canada's leading natural history research environments, providing an opportunity to contribute to world-class scientific research, collections stewardship, and public engagement.

HOW YOU WILL MAKE AN IMPACT

• Manage the day-to-day financial administration of departmental operating budgets, grant accounts, restricted funds, research accounts, and externally funded projects.
• Process financial transactions, including purchase orders, invoices, reimbursements, travel expenses, accounts payable/receivable, and petty cash claims
• Reconcile monthly statements from ROM Finance and external partners, including the University of Toronto
• Prepare budget projections, monitor expenditures, and support financial planning to ensure responsible use of departmental funds
• Produce financial summaries, reports, and expenditure analyses to support monthly and annual reporting needs
• Liaise with internal departments, suppliers, funding agencies, and external stakeholders to resolve financial and administrative issues
• Process payroll-related documentation, timesheets, and stipends for students, interns, research fellows, and temporary employees

WHAT YOU BRING

• Completion of a community college diploma in business administration, accounting, or a related field (3-year program), or an equivalent combination of education and experience
• Minimum five (5) years of experience in financial administration, accounting, or budget coordination, preferably within a university, research, grant-funded, academic, museum, healthcare, or public-sector environment.
• Experience in processing financial transactions and maintaining departmental or project accounts
• Advanced proficiency in Microsoft Excel, including financial tracking, reconciliations, reporting, budget analysis, and forecasting.
• Experience supporting procurement processes, purchase orders, invoice administration, and vendor payments
• Experience working with multiple stakeholders to resolve financial, administrative, or operational issues.
• Maintain detailed financial records, account balances, and monthly budget summaries across multiple funding sources
• Strong mathematical, analytical, and problem-solving skills
• Excellent organizational skills and strong attention to detail
• Ability to manage multiple priorities while maintaining accuracy in a deadline-driven environment
• Demonstrated discretion and ability to handle confidential financial information
• Strong interpersonal and communication skills, with the ability to work collaboratively across departments and with external stakeholders
• Ability to learn and adapt to new financial systems and software

Preferred Qualifications

• Experience administering grant-funded budgets, restricted accounts, and externally funded research projects.
• Experience preparing financial reconciliations and variance analyses

WHAT WE OFFER  

• Comprehensive benefits coverage : For permanent and full-time contract positions (conditions apply), enjoy paid benefits for individuals and families, a health spending account, and an Employee Assistance Program.
• Worry-free retirement savings : With our pension plan, you benefit from an employer-matched Defined Benefit contribution plan, which provides predictable lifetime retirement income, survivor benefits, and early retirement options without the stress of investment decisions.
• Support for new parents : Enjoy a parental leave top-up to 95 percent of your salary for 17 weeks, helping you balance work and family life.
• Perks : Free ROM membership for permanent full-time and part-time staff, plus discounts to over 200 attractions through Attractions Ontario.
• And more!

SALARY & TERMS OF EMPLOYMENT

• START DATE: As soon as possible
• OPEN DATE: June 19, 2026
• CLOSE DATE: July 15, 2026
• STATUS: Full-time Permanent
• EMPLOYEE GROUP: OPSEU
• SALARY: $62,828 - $71,803
• SCHEDULE: 35 hours weekly
• PROBATIONARY PERIOD: Six (6) months
• LOCATION (onsite): Toronto, ON

WHAT TO EXPECT IN OUR INTERVIEW PROCESS

1. Initial conversation: A 30-minute virtual conversation** with a Recruiter to discuss your interest in the role and ROM and how you can make an impact.
2. First interview : A 1-hour in-person or virtual interview with the Hiring Manager and a member of the HR team. This in-depth interview will focus on your skills and how they align with the team's and ROM's needs.
3. Second interview : A 1-hour in-person meeting with the Hiring Manager and relevant team members. You may be asked to present a pre-assigned case study and discuss scenarios relevant to your role. Depending on the position, you might also be given a tour of ROM and receive a preview of your responsibilities and interactions.
4. Third Interview : a final interview with key stakeholders.

The above-listed process may change or vary based on the nature and scope of the position.

**All virtual conversations and interviews will be conducted via Microsoft Teams and may be recorded.**

WHY PEOPLE CHOOSE ROM

• Cultural engagement : Daily interactions with Toronto's diverse culture and international visitors offer insights into social and cultural trends. We champion inclusive community programs and connections through diverse experiences.
• Continuous learning : At ROM, expertise and continuous skill development are paramount. Our culture of curiosity and open-mindedness fosters growth beyond traditional career paths.
• Passion & fulfillment : Our work in preserving and curating cultural narratives brings deep satisfaction. We are passionate about the arts, global history, cultural diversity, and leveraging digital technologies to enhance accessibility.
• Team & culture : ROM promotes a positive workplace with collaborative, supportive teams that encourage creativity and innovation. We value new ideas and collective problem-solving.
• Academic collaboration : We are committed to education, partnering with universities and providing student resources, underscoring our dedication to research and accessibility.

If you’re excited about this role, even if your experience differs from the specific requirements, we encourage you to apply. We’re keen to meet candidates who can contribute their talents to our goals, and will consider an equivalent combination of knowledge, skills, education, and experience.

COMMITMENT TO DIVERSITY, EQUITY, INCLUSION, & ACCESSIBILITY
At ROM, we embrace diversity in our exhibits, communities, and teams. We encourage applications from racialized persons, Indigenous Peoples, persons with disabilities, 2SLGBTQI+ individuals, and those who can further diversify our ideas. We are committed to equitable employment opportunities and a workplace free from discrimination and harassment.

We welcome and accommodate candidates with disabilities throughout the selection process. Please contact us at View email address on royalontariomuseum.applytojob.com for assistance.

ADDITIONAL INFORMATION

• ROM does not require “Canadian experience.” International applicants with equivalent experience are encouraged to apply.
• ROM uses technology-assisted tools (including JazzHR TalentFit) to support the review and screening of applications. All hiring decisions are made by human reviewers.
• This posting is for an existing vacancy.

Only candidates selected for an interview will be contacted. Please note that all candidates receiving a verbal job offer will be subject to a background check. This includes a criminal background check and verification of professional references, and, other checks depending on the role.