Maintenance Coordinator

Charger Logistics is looking for an experienced Maintenance Coordinator to oversee the daily operations of our truck and trailer parts department. The ideal candidate will have a strong background in heavy-duty truck parts, inventory management, vendor relations, and shop operations. This individual will be responsible for ensuring parts availability, optimizing inventory levels, supporting the maintenance team, and driving operational efficiency.

Job Duties

• Oversee the day-to-day operations of the parts department, ensuring efficient workflow and parts availability.
• Manage and maintain truck and trailer parts inventory, including forecasting, purchasing, stocking, and cycle counts.
• Develop and implement inventory control processes to minimize shortages, excess inventory, and downtime.
• Source parts from approved suppliers and negotiate pricing, availability, and delivery timelines.
• Build and maintain strong relationships with dealerships, vendors, and aftermarket suppliers.
• Review, approve, and reconcile parts invoices before submitting them to the Accounts department.
• Work closely with Mechanics, Shop Supervisors, and Service Coordinators to prioritize and allocate parts for scheduled and emergency repairs.
• Monitor and analyze inventory usage, costs, and purchasing trends to improve efficiency and reduce expenses.
• Ensure all repair and maintenance records are accurately entered into the company's maintenance management system.
• Assist in planning and coordinating preventive maintenance schedules to maximize fleet uptime.
• Ensure company trucks and trailers remain compliant with maintenance and regulatory requirements.
• Coordinate with the Safety department to notify drivers of upcoming service requirements.
• Supervise the organization, cleanliness, and efficiency of the parts room and storage areas.
• Arrange pickup of urgent parts from dealerships and suppliers when required.
• Train, mentor, and provide guidance to Parts Coordinators or Parts Clerks, ensuring adherence to company procedures and best practices.
• Develop and improve departmental processes to increase productivity, accuracy, and service levels.
• Generate inventory, purchasing, and performance reports for management.
• Support other shop-related operations as required.
• Perform other duties as assigned.

Requirements

• Minimum 1+ year of experience in a Parts Coordinator, Parts Supervisor, or Parts Manager role within the trucking, transportation, fleet maintenance, or heavy equipment industry is considered an asset.
• Post-secondary education in Supply Chain, Business, Automotive, or a related field is considered an asset.
• Strong knowledge of heavy-duty truck and trailer parts, components, and maintenance operations.
• Experience with inventory management, purchasing, and vendor management.
• Strong leadership, organizational, and problem-solving skills.
• Excellent communication and interpersonal skills.
• Strong computer skills, including MS Office and inventory or fleet maintenance software.
• Detail-oriented with a commitment to accuracy and continuous improvement.
• Willingness to work extended hours and weekends when operationally required.
• Positive attitude, strong work ethic, and ability to lead by example.

Benefits

• Competitive Salary
• Healthcare Benefit Package
• Career Growth