Preconstruction Coordinator

Adi Development Group is one of Canada’s leading, most innovative real estate development, construction management and investment companies. With over 4000 units and $3Billion of built value under development throughout the GTHA, We are on an insurgent mission to re-invent the customer experience and to deliver homes faster, better and more cost effectively to our customers. As an Adian you will have the opportunity to shape communities and create lasting landmarks that will be admired for generations. The life-defining work you will do with Adi will directly impact and positively change the lives of our customers and communities we serve. We champion ownership and encourage all of our team members to think and act like owners. Adi is committed to not only develop buildings, but to developing the leaders of tomorrow.

Successful Adians care deeply about their work and commit to continuously learn and develop in their field. Adians think about how every decision they make will impact our customers and go the extra mile to deliver an exceptional customer experience. Our most successful Adians work with a bias toward action. They value experimentation and trying new ways of working to ensure we deliver results to our customers.

Adians offer support to our teammates before being asked. We help each other improve through candid, constructive feedback and empower each other to perform. It does not matter if you are a new or seasoned Adian. We welcome diverse perspectives and encourage each other to speak up. Successful Adians challenge each others’ thinking through respectful and thoughtful debate. When we reach a decision, we commit and move forward together. We are a team. We face adversity together. We learn together. We win together.

What You'll Be Doing

• Takes ownership of an entire larger estimate and is accountable for that specific work scope.
• Solicits competitive pricing from trade contractors and suppliers for pursuit support.
• Supports updating and maintenance of trade contractor database information.
• Assists in developing CAD drawings, work plans, crane pick plans, etc.
• Attends preliminary site visits with more senior staff for mentoring.
• Uses contract terms to identify risks/opportunities associated with contract/project documents.
• Applies base labor productivities and all applicable factors to the quantities.
• Extends labor costs from productivities.
• Generates RFIs for review with Manager after reviewing specifications and drawings.
• Completes material quantities and construction equipment list for Manager
• Recognizes self-perform vs trade work in scope analysis.
• Understands proposal requirements and anticipates what the Manager needs for the proposal (e.g., format, level of detail).
• Completes final cost estimate, adding all labor, equipment, material data, pricing documentation, overhead, and profit margins, and produces a final tender submission for review and approval.
• Recognizes risks related to project-specific requirements, site, schedule, and market conditions/ constraints.
• Develops and maintains strong customer focused relationships with all stakeholders, specifically trade contractors for best price.

What You Bring

Estimating

• Demonstrates a deep understanding of how estimates directly influence construction operations, project feasibility, and financial planning.
• Advanced understanding of divisional and elemental estimates
• Advanced skills in preparing accurate and comprehensive cost estimates, including detailed takeoffs, labor and material costs, and overhead expenses.
• Provide accurate breakdown of indirect costs and direct costs based on the project requirements
• Able to independently build different class levels of estimates based on the stage of the drawings (Class D through Class A) 

Project Management

• Skillfully develop detailed project timelines and resource allocation plans, ensuring efficiency and goal alignment.
• Identify potential project risks early and devise effective mitigation strategies to minimize impact.
• Allocate and manage resources judiciously, maximizing productivity and minimizing waste.
• Generate detailed and timely reports to provide clear project insights and progress updates.
• Able to understand and track each line item in their scope of work with limited support from Project Manager. Understands how scope of work is translated to work on active sites.
• Coordinates change orders, assessing their impact on project scope, schedule, and cost, and effectively communicating changes to the project team.

Design Development

• Strong understanding of the design development from conceptual design to detailed design.
• Takes initiative in coordinating with architects, engineers, and design consultants to ensure the integration of design elements into the preconstruction phase.

Ontario Building Code

• Possesses a solid understanding of the Ontario Building Code, ensuring all construction activities adhere to regional standards and legal requirements.
• Ensures that breakdown of estimates align with the Ontario Building Code divisional breakdown.
• Stays consistently updated with any changes or amendments to the Ontario Building Code, guaranteeing projects are always aligned with the latest regulations and best practices.

Contract Management

• Exhibits a thorough understanding of the different types of CCDC contracts
• Able to successfully interpret and apply the terms of each CCDC contract for all ongoing procurement processes and active projects
• Capable of simplifying complex contract terms and language, ensuring team members and stakeholders have a comprehensive understanding of contractual obligations and rights.
• Applies contract law and general knowledge of ethical conduct when making decisions and in negotiations.
• Able to identify all of the risks associated with contract revisions.

Industry Knowledge

• Understands current economic environment and understands levers that drive successful construction procurement outcomes
• Demonstrates an advanced understanding of the construction industry, with a keen ability to conduct comprehensive analyses of competitors.
• Proficiency in gathering and analyzing market data and trends to provide actionable insights.

Cost Control

• Ability to perform financial analysis, such as cash flow projections, cost-benefit analysis, and return on investment calculations, to support decision-making during preconstruction.
• Recognizes financial impact of changes on defined scopes
• Able to understand cost control for each project
• Able to accurately forecast the costs for each project
• Strong understanding of breakdown of Division 1 costs, the factors that influence Division 1 costs, how Division 1 costs are allocated to the project, able to seek opportunities to optimize Division 1 costs.

Procurement Process

• Understands concepts of bidding process and procedures
• Possesses strong capabilities in soliciting detailed and competitive quotations from subcontractors and suppliers. Utilizes excellent communication and negotiation skills to ensure clear understanding of project requirements and to receive comprehensive, accurate bids.
• Skilled in critically analyzing and comparing quotations from various subcontractors and suppliers. Capable of assessing each quote for completeness, competitiveness, and compliance with project specifications, ensuring the best value and quality for the project.
• Has a thorough understanding of the award process, from initial selection to contract signing and execution.
• Able to successfully negotiate terms of the contract to minimize risk that will impact contract at execution stage
• Capable of articulately and accurately writing scopes of work for contracts. This involves a clear understanding of project requirements, the ability to communicate expectations and deliverables effectively, and ensuring that all necessary details are included to avoid ambiguities and ensure clarity for all involved parties.

Permit Process

• Thorough understanding of all permit requirements
• Able to successfully prepare requirements to submit to municipality
• Understands and manages information flow between consultants, authorities, and municipalities
• Capable of effectively receiving, interpreting, and actioning feedback and comments from municipalities regarding permit applications.
• Demonstrates the ability to efficiently and successfully conclude the permit process, from initial application to final acquisition.

Procore

• Proficient in using Procore's documentation tools, ensuring all essential documents, drawings, and models are stored, updated, and accessed efficiently.
• Utilizes Procore's collaboration tools to effectively communicate with team members, subcontractors, and stakeholders, ensuring real-time updates and feedback.
• Demonstrates proficiency using Procore's financial tools, effectively managing contracts, change orders, and invoices.
• Proficient in extracting actionable insights from Procore's reporting tools, allowing for data-driven decision-making and performance evaluations

Microsoft Project

• Demonstrates the ability to efficiently initiate and set up Microsoft Project files, ensuring the groundwork is set for detailed project tracking.
• Skilled in producing, modifying, and organizing tasks within a project's task list, ensuring that every step of a project is clearly defined and accounted for.

Blueprint Drawings

• Able to accurately read all construction drawings from all disciplines (MEP, Structural, Architectural, Civil)
• Demonstrates expertise in deciphering intricate details, symbols, and specifications on construction blueprints, ensuring accurate translation into tangible results.
• Examines construction drawings meticulously, identifying potential discrepancies or challenges and proactively addressing them before defects occur.
• Effectively communicates insights from blueprints and drawings to various stakeholders, from engineers and contractors to clients, ensuring clarity and cohesion in project execution.

Value Engineering

• Able to identify and create list of suggested VE items to lower costs without compromising quality or impacting project schedule
• Understands Target Costing and ability to work with designers to deliver to Target cost with Value Engineering Recommendations
• Proficiency in conducting value engineering analyses to optimize project costs while maintaining design intent and quality standards.

Construction Methods & Materials

• Demonstrates a comprehensive understanding of various construction methods, spanning traditional, modern, and sustainable techniques, ensuring optimal application based on project requirements.
• Possesses the ability to select and adapt construction methods in response to site conditions, material availability, and project-specific challenges, ensuring structural integrity and cost-effectiveness.
• Demonstrates comprehensive understanding of various construction methods, techniques, and best practices used in the industry.
• Proficient in identifying, selecting, and recommending the right materials based on project requirements, budget, and sustainability.
• Understands the behavior and properties of materials under different conditions (e.g., weight-bearing capacities, weather resistance, and thermal properties).

BIM

• Demonstrates mastery in utilizing Building Information Modeling software and techniques. Capable of creating detailed, multi-dimensional models that integrate data from various project stakeholders.
• Proficient in leveraging BIM for accurate cost estimation and risk management. Uses model data to predict costs, identify potential project risks, and propose mitigation strategies.

Bluebeam

• Skilled in utilizing Bluebeam for document management, markup, and collaboration.
• Sustainability and Green Building Practices
• Understanding of sustainable building practices, green certifications, and energy-efficient technologies relevant to residential high-rise developments.
• Leadership and Team Management:
• Experience in mentoring junior team members or interns, providing guidance, resolving conflicts, and fostering a collaborative work environment.

Why You’ll Love Working Here

• Learning & Development Reimbursement: Adi encourages team members to never stop learning and continuously improve. We provide Adians with tuition and education reimbursements to support team members in their development.
• Competitive Paid Time Off: Team members are provided with paid Vacation Days, Wellness Days, and Sick Days
• Competitive Salaries: Adi regularly conducts compensation market reviews to ensure our total compensation package remains competitive.
• Employee Home Ownership Program: Adians have the opportunity to live in the beautiful communities we create through our Employee Home Ownership Program. Eligible team members will receive a % discount off the total purchase price.
• Comprehensive Benefits Plan: Adi provides all full-time team members and dependents with benefits coverage for dental, prescriptions, vision care, paramedical practitioners, life insurance and more.
• Flexible Health, Lifestyle & Wellness Personal Spending Account: Annual health, lifestyle & wellness spending accounts that can be used for fitness classes, gym memberships, family & pet needs, additional health benefits and more!
• Dedicated Online Mental Health Partner: We understand how important mental wellbeing is for our employees, which is why we have partnered with an online therapy provider that employees can access 24/7.

$65,000 - $75,000 a year

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.