Internal Services Associate POST NUMBER: 466162

Commis aux services internes – Temps plein

Montréal | Poste permanent | Mode présentiel / hybride selon les besoins

Notre firme de recrutement collabore avec un cabinet juridique bien établi et en pleine croissance , reconnu pour son environnement humain, structuré et collaboratif. Afin de soutenir ses opérations internes, notre client est à la recherche d’un·e commis aux services internes pour son bureau de Montréal.

Ce rôle est idéal pour une personne polyvalente, proactive et orientée service, qui souhaite évoluer dans un milieu professionnel dynamique où le bien-être des employés est une priorité.

Votre rôle

Relevant de la haute direction des ressources humaines, vous contribuerez au bon fonctionnement quotidien des services internes et à l’expérience des employés. Vous veillerez à ce que les espaces de travail, de réunion et de restauration soient accueillants, fonctionnels et bien approvisionnés.

Principales responsabilités

• Maintenir une apparence professionnelle et accueillante des aires communes (réception, salons, espaces partagés)
• S’assurer du bon fonctionnement de l’équipement de bureau, incluant les machines à café
• Préparer les salles de réunion et de conférence avant et après les rencontres
• Gérer l’approvisionnement et l’inventaire des fournitures de bureau partagées
• Veiller à la propreté et à l’approvisionnement des cuisines, bistros et salles de bain
• Effectuer les commandes de collations, breuvages, repas et paniers de fruits
• Faire des tournées régulières des étages afin d’identifier et régler rapidement tout problème
• Gérer les déchets, le recyclage et le lave-vaisselle au besoin
• Signaler les enjeux d’entretien, de plomberie ou de stocks insuffisants aux parties concernées
• Appuyer les livraisons internes et la distribution du courrier
• Assurer le remplacement à la réception lors des pauses ou absences
• Effectuer toute autre tâche connexe selon les besoins de l’équipe

Profil recherché

• Diplôme d’études collégiales ou équivalent
• Minimum d’un an d’expérience pertinente en services internes ou en réception
• Excellent sens de l’organisation et capacité à gérer plusieurs priorités
• Débrouillardise, autonomie et esprit d’initiative
• Capacité à travailler sous pression dans un environnement dynamique
• Excellentes habiletés relationnelles et fort sens du service à la clientèle

Ce que notre client offre

• Une équipe chaleureuse et collaborative
• Un environnement de travail inclusif et stimulant
• Des bureaux modernes, lumineux et spacieux
• Un programme complet d’assurances collectives
• Des journées personnelles annuelles pour favoriser l’équilibre travail-vie personnelle
• Un programme d’aide aux employés et l’accès à la télémédecine
• Des opportunités de développement professionnel à long terme

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Internal Services Clerk – Full-Time

Montreal | Permanent Position | On-site / hybrid as required

Our recruitment firm is partnering with a well-established and growing law firm known for its collaborative culture and people-first approach. The firm is seeking a Full-Time Internal Services Associate to support daily operations at its Montreal office.

This opportunity is well suited for a hands-on, service-oriented professional who enjoys variety, teamwork, and contributing to a well-organized workplace.

The role

Reporting to senior Human Resources leadership, you will play an essential role in ensuring the smooth operation of internal and employee services. Your work will directly support the comfort, efficiency, and day-to-day experience of the firm’s professionals and staff.

Key responsibilities

• Ensure common areas are welcoming, organized, and professionally maintained
• Verify that office equipment, including coffee machines, is operational and ready for use
• Prepare meeting and conference rooms before and after scheduled events
• Maintain inventory and stock shared office supplies in common areas
• Ensure kitchens, bistro areas, and restrooms are clean, organized, and well stocked
• Place orders for snacks, beverages, lunches, and fruit baskets
• Conduct regular walkthroughs of all floors to identify and resolve issues promptly
• Monitor trash and recycling in common areas and manage dishwasher duties as needed
• Report facility, maintenance, or supply issues to the appropriate contacts
• Assist with internal deliveries, packages, and mail distribution
• Provide reception coverage during breaks, vacations, or as required
• Perform additional related tasks as assigned

What we’re looking for

• College diploma or equivalent
• Minimum of one year of relevant experience in internal services or reception
• Strong organizational and time-management skills
• Resourceful, proactive, and solution-oriented
• Ability to perform well under pressure
• Excellent interpersonal skills and a strong customer-service mindset

What’s offered

• Friendly, supportive colleagues
• An inclusive and dynamic work environment
• Bright, modern office space
• Comprehensive group health benefits
• Annual personal days to support work-life balance
• Employee assistance program and telemedicine access
• Opportunities for growth within a stable and respected organization

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Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.