Purchasing Coordinator

Join Our Team!

As a Purchasing Coordinator , you will support the sourcing, purchasing, and expediting of essential materials, equipment, products, and services required by the Matheson Group of Companies. Reporting to the Manager, Procurement, Fleet & Facilities , you will work closely with the Fleet & Facilities Team, Operations, and suppliers to ensure teams have the necessary tools, materials, and components to effectively achieve their objectives.

Key Responsibilities

Procurement & Sourcing

• Prepare and process purchase orders in accordance with company policies and procedures.
• Source products, materials, equipment, and services from approved suppliers.
• Obtain and evaluate vendor quotations, pricing, and terms.
• Negotiate pricing, delivery schedules, and service agreements where appropriate.
• Ensure purchase requests are approved and processed in a timely manner.

Vendor Management

• Establish and maintain positive relationships with suppliers and vendors.
• Monitor supplier performance related to quality, delivery, and service levels.
• Address and resolve purchasing, invoicing, and delivery discrepancies.
• Maintain accurate supplier records and documentation.

Inventory & Materials Management

• Monitor inventory levels and coordinate replenishment activities.
• Track stock requirements and communicate shortages or delays to relevant stakeholders.
• Assist with inventory counts and reconciliation activities.
• Coordinate with warehouse and operations teams to ensure product availability.

Administrative Support

• Maintain accurate purchasing records, contracts, and files.
• Track orders and follow up on outstanding deliveries.
• Verify purchase orders, invoices, and receiving documentation for accuracy.
• Prepare procurement reports and purchasing metrics as required.
• Ensure compliance with company policies, budgets, and procurement procedures.

Educational & Professional Requirements

• Post-secondary education in Business, Logistics, Supply Chain, or a related field.
• 2+ years of experience in purchasing, maintenance, contract management, logistics, or a related field.
• Purchasing or Supply Chain certification is considered an asset.
• Experience with inventory control procedures and best practices is considered an asset.
• Well-developed computer skills, particularly in Microsoft Excel.
• Construction industry experience is considered an asset.

Working Conditions

• Travel may be required.
• Valid G Driver’s License required.
• Access to a reliable vehicle.
• Ability to attend and conduct presentations.
• Ability to work effectively in high-pressure situations.
• Manual dexterity is required to use desktop computers and peripherals.
• Overtime may be required.
• Ability to lift or move up to 25 lbs. may be