Administrative services coordinator

“Al-Hashimi & Jawad Dentistry Professional Corporation O/A Mississauga Valley Dental
Centre” in Mississauga, ON is now looking for a full time and permanent ‘Administrative services
coordinator” to join our facility.
JOB TITLE: Administrative services coordinator
LOCATION: 791 Mississauga Valley Blvd, Mississauga, Ontario, L5A 1Z3 (1 Vacancy)
JOB TYPE: Regular
TERMS OF EMPLOYMENT: Permanent; Full-time
ANTICIPATED START DATE: As soon as Possible
SALARY: $36.00 per Hour
HOURS OF EMPLOYMENT: 35 – 40 hours/Week
WORK SETTING: Clinic

JOB DUTIES AND RESPONSIBILITIES:
• Manage the day-to-day administrative operations of the dental clinic and ensure office
workflows run smoothly and efficiently.
• Organize and coordinate clinic support services, including workspace arrangements, dental and
office supplies, equipment tracking, maintenance scheduling, and security arrangements.
• Support the dentist/clinic owner in preparing the operating budget and maintain controls over
inventory levels and administrative costs.
• Monitor and review administrative expenses, vendor agreements, and internal projects to
support effective clinic operations.
• Set daily and weekly work priorities, assign tasks to reception and administrative staff, and
follow up to ensure timelines and clinic procedures are respected.
• Provide oversight and guidance to staff responsible for records management and administrative
support functions.
• Compile operational data and prepare routine and ad-hoc reports, internal guidelines, and
professional correspondence for clinic use.
• Handle administrative processes related to patient onboarding, appointment coordination, and
internal documentation.

• Ensure patient files and records are handled, shared, and stored in compliance with privacy and
confidentiality requirements under applicable legislation.
PROFESSIONAL SKILLS AND REQUIREMENTS:
• Secondary School Graduation certificate
• Completion of college in related field is an asset.
• 2 years to less than 3 years of experience in the position or related position is preferred.
• Ability to work in a fast-paced, physically demanding, team-oriented, multi-tasking
environment, good time management, and Interpersonal Skills.
• Hands on experience with MS Word, MS Excel, MS Windows, MS outlook would be an
asset.
• Fluent in English and flexibility to work different shifts and weekends.
HOW TO APPLY:
• By E-Mail: [email protected]