Senior Payroll Administrator - kelowna

GENERAL SUMMARY

The Senior Payroll Administrator is responsible for the end-to-end management of assigned Canadian pay groups, including full‑cycle payroll settlement, complex tax administration, statutory filings, and year‑end processing. This role serves as a subject matter expert on Workday payroll, ADP, and Canadian payroll compliance, and provides mentorship and guidance to Payroll Administrators on the team. The Senior Payroll Administrator plays a critical role in maintaining payroll accuracy, audit readiness, and regulatory compliance across all HUB International Canadian entities.

PRINCIPAL DUTIES & RESPONSIBILITIES

• Manage assigned pay groups end-to-end, including pre‑payroll preparation, pay settlement, and post‑payroll reconciliation; run final pay calculations, execute regular pay settlement, and issue the Payroll Estimate Report to Treasury prior to settlement.
• Run pre and post payroll audit reports for the team; review results, lead the review process, and communicate completion status within established deadlines each pay cycle.
• Perform net pay and tax reconciliation following each payroll settlement, ensuring accuracy between Workday results and ADP outputs.
• Manage supplemental pay settlement across all pay groups and oversee new pay period opening and time calculation in Workday following each payroll settlement.
• Handle tax inquiries from employees, HR, and Finance, including complex provincial and federal matters.
• Administer stock options management within the payroll system, ensuring accurate input and settlement of equity‑related pay.
• Lead benefits EIB creation and the GRTW update/removal from benefits process.
• Manage overpayment net pay calculations and coordinate recovery plans with HR and Finance in compliance with provincial ESA guidelines.
• Perform third‑party reconciliations, including Workers' Compensation (WCB), Employer Health Tax (EHT), and other statutory remittances; identify and resolve variances between payroll system outputs and remittance records across multiple provincial jurisdictions.
• Reconcile payroll data against third‑party agency accounts (CRA, Revenu Québec, WCB, CNESST) to ensure remittance accuracy and maintain audit readiness.
• Lead all year‑end processes including preparation, reconciliation, and filing of T4s and RL‑1s, and coordinate annual statutory filings such as WCB returns, CNESST, NWT Payroll Tax Annual Return, and provincial EHT true‑ups across all applicable jurisdictions.
• Support CRA Trust Audit requests, coordinating documentation and responses as required.
• Collaborate with HR, Finance, Benefits, and M&A integration teams on escalated issues and process improvements.
• Mentor and support Payroll Administrators; provide guidance on daily tasks, audit procedures, and Workday navigation.
• Contribute to the creation and maintenance of payroll job aids, SOPs, and process documentation.

JOB SPECIFICATIONS

• 5+ years of Canadian payroll experience with ownership of full‑cycle payroll processing; PCP certification required, PCP certification in progress preferred.
• Strong working knowledge of Workday payroll, EIB processes, and reporting; experience with ADP SmartCompliance is a strong asset.
• Expert‑level proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, reconciliation templates).
• In‑depth knowledge of federal and multi‑provincial payroll legislation including ESA, CRA remittance requirements, year‑end filing (T4/RL‑1), and WCB/EHT obligations.
• Proven experience managing year‑end payroll processes, tax filings, and statutory remittances independently.
• Experience with mergers and acquisitions payroll integration is a strong asset.
• Excellent analytical and reconciliation skills; able to identify and resolve discrepancies in high‑volume payroll environments.
• Robust leadership and coaching abilities; able to support and guide junior team members.
• Exceptional organizational skills with the ability to manage multiple pay groups and competing deadlines simultaneously.
• Effective communicator with HR, Finance, and external vendors; able to escalate issues appropriately and drive resolution.
• Bilingual (French/English) considered a strong asset.

COMPENSATION & BENEFITS

The expected salary range for this position is $75,000 to $80,000, influenced by skills, experience, and location. HUB International offers a comprehensive benefits package that includes extended health benefits, disability insurance, RRSP matching, paid‑time‑off benefits, and eligible bonuses and commissions for some positions.