Executive Assistant To Chief Operating Officer
Aecon
Support Aecon’s Chief Operating Officer in Toronto through executive calendar management, confidential communication, and precise priority coordination.This Executive Assistant provides high-level, proactive support to the COO across business units, functions, projects, and time zones. The role manages complex calendars, prepares meeting materials, coordinates travel, and handles sensitive information. Success requires judgment, discretion, organization, and dependable follow-through.Key Responsibilities:
Own the COO’s calendar, meetings, travel, preparation time, and follow-upPrepare agendas, briefings, presentations, reports, and meeting materialsCoordinate leadership meetings, offsites, minutes, and action trackingPlan domestic and international travel, logistics, itineraries, and changesProtect confidential information and improve executive office information flowRequirements:
At least seven years of progressive administrative experienceThree to five years supporting a C-suite executive or equivalentExperience managing calendars, travel, correspondence, meetings, and expensesExcellent judgment, discretion, communication, organization, and problem-solving skillsAdvanced Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint knowledgeBring executive support, confidentiality, travel coordination, and Microsoft Office expertise to Aecon’s Toronto leadership office.
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Own the COO’s calendar, meetings, travel, preparation time, and follow-upPrepare agendas, briefings, presentations, reports, and meeting materialsCoordinate leadership meetings, offsites, minutes, and action trackingPlan domestic and international travel, logistics, itineraries, and changesProtect confidential information and improve executive office information flowRequirements:
At least seven years of progressive administrative experienceThree to five years supporting a C-suite executive or equivalentExperience managing calendars, travel, correspondence, meetings, and expensesExcellent judgment, discretion, communication, organization, and problem-solving skillsAdvanced Microsoft Outlook, Word, PowerPoint, Excel, Teams, and SharePoint knowledgeBring executive support, confidentiality, travel coordination, and Microsoft Office expertise to Aecon’s Toronto leadership office.
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Vacancy posted 1 hour ago
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