Undergraduate and MSc Internetworking (MINT) Program Administrator

Job Responsibility: Department Faculty of Science - Computing Science Salary range $59,224.40 to $80,437.45 Hours per week 40 Grade 8 Posted date July 3, 2024 Closing date July 10, 2024 Position Type Full Time - Operating Funded

Description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta in the past 18 months will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

This position is a part of the Non-Academic Staff Association (NASA).

This position has an expected end date of June 30, 2025 and offers a comprehensive benefits package which can be viewed on our Benefits Overview page.

Location - Work primarily takes place at North Campus, Edmonton. This role is hybrid with a mix of remote and in-person.

Working at the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to more than 14,000 faculty and staff, over 40,000 students and 260,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people — from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

Working for the Department of Computing Science

Founded in 1964, the Department of Computing Science at the University of Alberta is the oldest and one of the largest computing science departments in Canada. We have an international reputation for contributions in the many fields of computing, both in foundations and applications.

The Department currently consists of 51 faculty members, approximately 326 graduate students, 20 post-doctoral fellows and research associates, 1,352 undergraduate students, and 12 administrative staff. Our research partners come from a wide variety of industries and other academic disciplines.

Working as the Undergraduate and MSc Internetworking (MINT) Program Administrator

The Undergraduate and MSc Internetworking (MINT) Program Administrator provides support to the Department of Computing Science, MSc in Internetworking (MINT) program by providing the first point of contact to incoming, current and prospective students; coordinates the admission process, awards/scholarship processes, and course scheduling; and supports the work of several graduate student related committees. The incumbent will be responsible for the full-scale graduate cycle of the students from admission to convocation. This position will also assist with all administrative aspects of the ComputingScience graduate program.

Duties

Share a percentage of responsibilities of the Undergraduate Program with the current Undergraduate Program Administrator. This may include but is not limited to the following:

• Advising students who major in Computing Science and assisting students from other programs and faculties regarding Computing Science courses.
• Acting as the first line of contact for students in Computing Science who are having academic or personal difficulties and making necessary referrals where appropriate.
• Monitoring and maintaining 5 different programs with respect to our undergraduate students.
• Advising students on course selection (e.g. course options, suggested course selection, balancing course schedules, etc).

Qualifications

• An undergraduate degree with two to three years of administrative background is preferred
• Excellent computer skills including proficiency in use of database, spreadsheet and word processing software
• Demonstrated proficiency with Google applications, SupplyNet, and PeopleSoft applications (Financials, HCM, Campus Solutions)
• Excellent knowledge of GSMS, graduate student services and admissions
• Demonstrated communication skills with all stakeholders from a variety of cultural backgrounds
• Demonstrated ability to balance time and workload management with strict policy, procedure, and confidentiality
• Ability to exercise sound judgment and work effectively independently and as part of a team
• Must be customer service-oriented and solutions-focused

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

Note: This opportunity will be available until midnight July 10, 2024, Edmonton, Alberta local time.