Data Clerk

Job Responsibility:

Reference Number: CSJ2-TDCSS2024

Position : Data Clerk (8 week Summer Job)

Department: IT

Job Summary

TDCSS fosters an environment of continuous learning and a work culture of professionalism. TDCSS is seeking an Administrative Assistant to work in the Finance department this summer. The Assistant will work closely with our Finance team with administrative tasks of limited scope and responsibility.

The Assistant will help coordinate projects, handle requests from supervisors and other team members within the organization. In addition, the Assistant will assist with digitizing and storage of data and documents under the supervision of the Finance Director.

The Data Clerk job responsibilities:

Data Migration:

• Transfer documents, files, and data from existing sources to SharePoint following established procedures.
• Ensure accurate mapping and categorization of data within SharePoint.

Quality Assurance:

• Verify the integrity and accuracy of transferred data to maintain data quality standards.
• Conduct regular checks to identify and rectify discrepancies or errors.

Documentation:

• Maintain detailed records of the data migration process, including source information, mapping, and encountered issues.
• Generate reports on the progress and status of data migration tasks.

Collaboration:

• Work closely with team members to understand data requirements and effectively communicate progress.
• Collaborate with the Information Technology Administrator for support and guidance.

Compliance and Security:

• Adhere to data security protocols and compliance standards during the migration process.
• Ensure sensitive information is handled with confidentiality and in accordance with organization's policies.

Problem Solving:

• Identify and address challenges or roadblocks in the data migration process.
• Collaborate with supervisor to resolve technical issues that may arise during the migration.

Efficiency Enhancement:

• Identify opportunities to streamline the data migration process and improve overall efficiency.
• Propose suggestions for enhancements to tools or procedures to optimize data entry tasks.

Applicants must be between 19-29 years of age as per the criteria for the summer jobs grant.

Supervision: For the duration of the project, the participant will have a start of day check-in with the admin team to review the strategic plan and tasks to be completed for the day. The team will have an end-of-day check-in to discuss daily progress, participant feedback and to establish next steps toward overall objectives. The supervisor will be available to the participant throughout the day, along with buddies in the accounting team.

Teamwork - Teamwork refers to the skills needed to interact with other people. At work, people work with others in pairs and in small and large groups to coordinate tasks, share resources, plan, make decisions, negotiate, solve conflicts and complete other activities that involve teamwork.

Communication - Communication refers to the skills needed to exchange thoughts and information with other people. This exchange can happen orally by speaking, listening and using non-verbal cues, such as body language or in writing.

Leadership - Leadership refers to a number of skills, including communication, relationship building, and the ability to delegate and traits such as honesty. At work, leadership skills are required when working in a team, demonstrating initiative, and taking responsibility for the completion of tasks that require multiple employees.

Hours 35 hours per week (Totalling 8 weeks of Summer Work)

Shifts Shifts are predominately Tuesday to Saturday.

Salary: $20/hr

Start Date ASAP

Contract length: 8 weeks

Job Types: Full-time, Seasonal

Pay: From $20.00 per hour

Job Type: SeasonalContract length: 8 weeks

Pay: $20.00 per hour

Expected hours: 30 - 35 per week

Schedule:

• Day shift
• No weekends

Education:

• Secondary School (preferred)

Experience:

• Data management: 1 year (preferred)

Work Location: In person