Executive Assistant and Operations Administrator

Who we are:

Founded in 2010, Semios Group is a leading agricultural technology company helping growers, agronomists, and ag retailers manage over 100 million acres across five countries. Semios pioneered variable-rate pheromone-based mating disruption in orchards and has since expanded into a comprehensive portfolio covering crop protection, water management, frost control, automation, and a leading farm management information system. The Semios Group includes trusted brands such as Semios, Agworld, Altrac, and Greenbook. We continue to drive the next generation of digital agriculture, supporting growers, agronomists and ag retailers in improving sustainability and profitability.

Our innovative work has been recognized with several industry awards, including:

• AgTech Breakthrough – Smart Irrigation Company & Pest Management Solution of the Year
• Thrive Top 50
• Google for Startups Accelerator Cohort
• Global Cleantech Top 100

We know our journey is only achievable by having a great team who shares ideas, tries new things, and learns as we go.

Who you are:

You’re driven by purpose and motivated by work that matters. You’re looking for more than a role, you want to be part of a growing, forward-thinking company solving real-world challenges to improve how farming works, today and for the future. 

The Executive Assistant and Operations Administrator is a dynamic professional with a strong work ethic who handles executive support, projects, and day-to-day office coordination with accuracy, speed, and high attention to detail. This role ensures office operations run smoothly and efficiently, in support of all business activities. The successful candidate will enrich the workplace by creating a clean, well-maintained environment that people can be proud of, and must be comfortable coordinating and building rapport with people internal and external to the organization.

The position requires working in the office 5 days per week.

What you will do:

Executive Support

• Manage and maintain the CEO's calendar, scheduling internal and external meetings and appointments with attention to time zone differences.
• Prepare, proofread, and edit high-level documents, presentations, reports, and correspondence on behalf of the CEO and executive team.
• Screen and prioritize incoming communications for the CEO, drafting responses as appropriate and ensuring critical information is flagged immediately.
• Coordinate executive and board meetings, including setting agendas, preparing and distributing pre-read materials, taking minutes, and tracking action items.
• Handle all matters with the highest level of confidentiality and discretion.
• Organize and manage travel logistics for the CEO, including international flights, accommodations, ground transportation, and detailed itineraries.

Office Operations & Administration

• Serve as the first point of contact for visitors, clients, and employees, ensuring a warm and professional welcome.
• Manage all incoming communications, including answering calls, emails, and general inquiries, and directing them to the appropriate team or recipient.
• Coordinate all incoming and outgoing couriers and mail distribution.
• Maintain a clean, organized, and positive office environment, including ensuring office space, kitchen, and meeting rooms are clean and stocked daily.
• Coordinate building maintenance, utilities, and services with property management and external service providers (e.g., cleaners and waste removal).
• Act as the primary contact for the building security system, including the setup and management of security key fobs.
• Purchase and replenish all office supplies, food/snacks, and beverages, including proposing sourcing options and budgets for approval.
• Coordinate travel arrangements for team members as needed.
• Provide ad hoc administrative support to the People and Culture team.
• Provide high-level IT support and first-line troubleshooting for office equipment, including coordinating with the global IT team for more complex issues.

Events, Hospitality & Culture

• Organize and coordinate team meetings, company events (on and off-site), and staff social events (e.g., occasional lunches, office gatherings, and catering), including logistics such as room bookings, invitations, and setup.
• Act as the social committee coordinator for the Canada region, collaborating with team members throughout the global organization.
• Provide comprehensive hospitality support for out-of-town guests and visitors, including recommending accommodations, coordinating transportation, handling logistics, and scheduling meetings (including room bookings and preparing necessary materials).

Health, Safety, IT, and HR Support

• Act as the main point of contact in the office for all onboarding or offboarding activities, including, but not limited to, IT, P&C, and Office programs/set-up and supporting details.
• Be the primary First Aid and Fire Safety Officer, staying up to date on regulations and coordinating necessary training and drills.
• Support health and safety compliance within the workplace, ensuring policies and procedures are followed, and serving as the primary safety point of contact for the Semios Group in the region.
• Function as an expert on meeting room technology to give local support and to troubleshoot issues, escalating for formal IT support as needed. 

While this description includes the salient components of the role, the role may evolve over time dependent on business requirements and may include other duties as assigned. 

We want you to succeed so you will need:

• Minimum 2 years experience as an executive assistant 
• 5+ years of experience in an office administration role
• Strong organizational and multitasking skills with high attention to detail
• Must be tech-savvy and proficient with Microsoft Office/Google Suite tools
• Ability to work independently and prioritize tasks effectively in a fast-paced environment
• Excellent communication, interpersonal, and service-oriented skills
• Positive, can-do attitude
• The role requires flexibility in working hours, including the potential for after-hours support for company events
• Experience working with a global company across diverse time zones
• Experience working with remote teams and managers

Nice to have: 

• Post-secondary diploma or certification in a related field
• Knowledge of the SaaS industry
• Agriculture sector experience
• IT technical knowledge

Salary range: $80,000 to $90,000 per year

We publish a salary range to provide transparency and represent the full growth potential of the role; as a result, offers are made based on demonstrated mastery and experience and generally fall near the midpoint.

Why this is the opportunity for you:

• Purposeful Work: Make a global impact by advancing sustainable food production.
• Our People: Work with a fun, collaborative, and supportive team.
• Recharge: Generous vacation policy, company-paid holidays and year-end winter break.
• Prioritize Your Well-Being: Access comprehensive health plans designed to support your physical and mental health.
• Group RRSP, which includes a 3% company paid match after 3 months of employment.
• Office location that is convenient via transit and bike paths.

At Semios Group, we value the full range of experience and perspectives people bring—not just what’s listed in a job description. If your background is a close match, we encourage you to apply. If you need accommodations during the interview process, please let us know. 

We welcome all applicants regardless of race, gender, orientation, sexual identity, economic class, ability, disability, age, religious beliefs or disbeliefs, or status. We believe that different perspectives and backgrounds are what make a company flourish.