Executive Assistant / Executive Operations Partner

Executive Assistant / Executive Operations Partner

About us:
A&K Robotics develops autonomous mobility technology designed to help people move through large, complex spaces with more freedom and independence. Designed and built in Canada, our Cruz™ Mobility Pod is an all-electric, AI-enabled micro-mobility solution created for real world environments. We work with leading airports and airlines to deliver more accessible and efficient travel experiences, and we’re looking for more outstanding team members to contribute to our growth and help our customers win!

Role:
This is a unique opportunity for someone who enjoys bringing structure, clarity, and momentum to a fast-moving environment. You will work closely with leadership across a wide range of priorities, helping us stay organized, effective, and ready for what comes next. It’s an exciting role for someone who wants broad exposure to how a company is built and who takes pride in being dependable, thoughtful, and highly capable. You will take ownership of a wide range of day-to-day operations and be someone the team can rely on to step in, figure things out, and keep things moving without needing direction for every detail.

What you’ll be doing at A&K:

Executive Support 

• Maximize executives’ time through highly effective agenda management, prioritization, and gatekeeping against any wastes of time
• Executing key business action items, including crafting emails, proofreading and writing applications, taking meeting notes, preparing presentation and other business materials, conducting business research, and following up with customers, partners, vendors or employees
• Provide business and personal support to executives with the goal of maximizing our focus, energy, and effectiveness, including through errands, logistics, and other practical support.

Office & Operations 

• Ensure the office is well managed on all fronts, from bookkeeping support, to office tidiness, document management, shipping and receiving, inventory management, vendor coordination, snacks and supplies, to technology account access
• Help create a positive, welcoming experience for guests, partners, investors, and team members visiting our office
• Prepare the office and meeting spaces for demos, customer visits, and important meetings

Events & External Engagement 

• Attend business meetings and conferences, locally and abroad, providing support in all aspects of business, from organizing travel, to setting up booths, to running workshops, and ensuring everything runs smoothly end-to-end
• Coordinating events for our team and our friends, such as meet and greet events, holiday celebrations, company happy hours, and other moments that help create a positive culture

What you’ll bring to the team:

• 2+ years of experience in an executive assistant, operations coordinator, office manager, founder support, administrative assistant or similar role 
• Experience supporting senior leaders, managing competing priorities, and keeping day-to-day operations organized in a fast-paced environment 
• Ability to take on new opportunities and challenges, with a passion for personal development
• Committed to continuous improvement and supporting our goals as leaders in our own continuous improvement
• A sense of urgency in executing responsibilities and prioritizing most critical work
• Reliable, yet flexible and adaptive approach when carrying out tasks
• Ability to identify problems, opportunities, and ways to improve how we work and operate as a team
• Tech savvy for modern platforms such as Slack and Asana, yet highly comfortable with traditional platforms such as Microsoft Excel and PowerPoint
• Superior communication skills
• Ability to multi-task in a dynamic environment, while still remaining calm and focused when we are sometimes flying by the seats of our pants
• Flexibility to support the team during busy and sometimes fast-changing periods
• Caring and thoughtful in how you work with people, while remaining highly professional, discreet, and trustworthy 
• Strong judgment and the ability to support with additional tasks and priorities as needed to help keep day-to-day operations running smoothly

Long Term:

We are looking for someone who will do this role with real focus and care, and who is excited by the idea of growing with the company over time. As A&K evolves, there may be opportunities to take on broader responsibilities in operations, people support, product support, or other areas of the business.

Most importantly, you share our values: 

• Diversity makes innovation. We debate, listen, respect and include different perspectives 
• Always strive to learn and be better. We push the bar higher and insist on the best
• Create value for people. Think big, be bold and see opportunities where others see challenges
• Make it better than we found it. Consider the long-term impact of our actions today
• Grit. Good things take work. We commit, battle and deliver as a team 

Compensation and Perks:

• Competitive Salary: $70,000 - $100,000 depending on experience and scope
• Stock options - share in the upside as we grow and scale 
• Medical benefits
• Work directly with founders and be part of a building high-growth company
• Central Vancouver office location and gym access at current location
• Secured bike storage
• Healthy office snacks
• Significant opportunities for growth and role evolution