Human Resources Assistant

Paterson Grain is seeking a motivated, organized, and detail-oriented Human Resources Assistant to join our team. The successful candidate will support recruitment, onboarding, employee administration, and office operations while helping to create a positive employee experience. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and can effectively manage multiple priorities.

Responsibilities:

• Support full-cycle recruitment activities, including posting job advertisements, attending career fairs, conducting candidate outreach, and building relationships within local communities to attract talent.
• Review and screen resumes, conduct candidate pre-screens, coordinate interviews, and communicate with candidates throughout the hiring process.
• Conduct reference checks, coordinate criminal background checks and drug testing (where applicable), and extend verbal job offers to successful candidates.
• Assist with onboarding activities, including preparing and distributing new hire paperwork, conducting first-day office tours and orientation presentations for head office employees, and entering employee information into company systems.
• Maintain employee files, HR records, and tracking reports while ensuring accuracy, confidentiality, and compliance with company policies.
• Support employee lifecycle activities, including retirement planning coordination and general employee administration.
• Assist with planning and coordinating corporate events, employee recognition initiatives, and other HR programs.
• Respond to employee and applicant inquiries and provide administrative support to the HR team as needed.
• Manage reception and front desk operations, including answering and directing calls, welcoming visitors, accepting deliveries, booking meeting rooms and company vehicles, and maintaining an organized reception area.
• Perform other related duties as assigned.

Qualifications :

• Post-secondary education in Human Resources, Business Administration, or a related field.
• 1–2 years of experience in a Human Resources, recruitment, or administrative role preferred.
• Experience in agriculture, rural recruitment, or recruitment across Western Canada is considered an asset.
• Strong communication and interpersonal skills with the ability to build positive working relationships.
• Comfortable speaking with candidates, employees, and external contacts by phone, in-person, and email.
• Excellent organizational and time-management skills with the ability to manage multiple tasks and competing priorities.
• Ability to work effectively in a fast-paced environment with frequent interruptions.
• Strong attention to detail and a high degree of accuracy.
• Proficient in Microsoft Office, including strong Microsoft Excel skills.
• Ability to maintain confidentiality, professionalism, and discretion at all times.
• Quick learner with the ability to adapt to new systems and processes.

Benefits:

• Attractive compensation package including company paid medical & dental benefits;
• On the job training & development and career growth opportunities;
• Employee referral program;
• Paid vacation and personal days.

Paterson Grain is known throughout Canada and the world as a company rooted in its commitment to quality, innovation, and exceptional customer service. Paterson focuses its expertise on all aspects of grain handling and prides itself on building long-term relationships with Canadian farmers and its domestic and international customers. Our agricultural products and services span all sectors of the Canadian grain industry and include crop input services, identity preserved programs and non-GMO programs. Through our modern global network, Paterson Grain is fully capable of facilitating the marketing and transportation of quality crops to buyers around the world.

We thank all applicants for their interest, however only those selected further in the process will be contacted.

Paterson Grain is an equal opportunity employer and is committed in building a skilled and diverse workforce. We encourage women, aboriginal peoples, members of visible minorities and persons with disabilities to apply and self-identify.