OFFICE MANAGER (SUPERVISORY)

Job Responsibility:

JOB OVERVIEW

The Office Manager (Supervisory) at Dashmesh School plays a pivotal role in supporting program management and staff while overseeing office administration functions. This position encompasses responsibilities in human resources, payroll, records management, facilities, and asset management.

ACCOUNTABILITIES

·Serve as the primary point of contact for parents and students regarding admissions, inquiries, and general support.

·Handle incoming calls, emails and correspondence, directing them to the appropriate staff members or responding promptly as required. Manage the day-to-day operations of the school's administrative office, including reception duties, correspondence handling, and office organization.

·Supervise multiple staff including assignment of work, development and evaluation of performance plans and approval of leave.

·Develop, implement and update the administrative framework for the branch ensuring the full scope of administrative services are provided to program staff and provides guidance and problem solving on administrative issues.

·Schedule interviews for candidates applying for various positions within the school. Coordinate with hiring managers and candidates to find suitable interviews times. Ensure all interview logistics are arranged efficiently, including room bookings and interview panel availability.

·Coordinate financial activities, including budget development and accounts payable.

·Monitor the inventory of supplies, equipment and furniture and orders as required.

·Coordinate office moves and works with facilities management staff regarding space planning, building maintenance services and accommodation requirements.

·Process invoices, track expenses, and ensure compliance with financial policies and procedures.

·Prepare and/or oversee the preparation of documents such as reports, spreadsheets, and briefing notes by using desktop tools such as Word, Excel, PowerPoint, Outlook; and drafts replies to routine correspondence.

·Coordinate school events, meetings and appointments as needed, including scheduling rooms, arranging catering and preparing materials.

·Manager systems for efficient records storage, retrieval and archiving.

JOB REQUIREMENTS

·Certificate or coursework in business or office administration and 3-year related administrative experience; OR

·Secondary School graduation and 4 years related administrative experience; OR

·An equivalent combination of education and experience may be considered.

·Experience providing administrative and financial support services for a group of staff.

·Experience leading others.

Preference may be given to applicants with the following:

· Six or 1 year experience in supervising staff, scheduling staff, allocating work duties, managing employee performance and delivering training and direction.

How Will You Create Impact?

As the Office Manager (Supervisory) at Dashmesh School, your impact will be felt through your pivotal role in providing exceptional support to parents, students, and staff, ensuring smooth office operations, effective team leadership, streamlined recruitment processes, sound financial management, efficient event coordination, and meticulous records management. Your proactive approach and strategic guidance will contribute to the overall success and effectiveness of the school, fostering a positive and welcoming environment for all stakeholders.

Skills

·Excellent communication to engage with parents, students, and staff.

·Strong organization to keep the office running smoothly.

·Attention to detail for accurate record-keeping and financial management.

·Proficiency in Microsoft Office and other relevant software.

·Customer service mindset to assist parents, students, and visitors.

·Adaptability to thrive in a dynamic school environment.

Job Types: Full-time, Permanent

Pay: $52,000.00-$58,240.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Application question(s):

• Can you tell us about any skills or experience you have that might be helpful in this job?

Experience:

• Administrative: 3 years (required)

Work Location: In person

Application deadline: 2024-05-24