Regional Office Administrative Assistant

Job Responsibility: Apply By: Tuesday, June 10, 2025 11:59 pm EDT

Regional Office Administrative Assistant

Job ID: 230348 Posting status: Open Organization: Ministry of Natural Resources Division: Regional Operations Division City: Peterborough Position(s) language: English Job term: 1 Temporary - 12 months contracts/secondment Job code: 08OAD - Office Administration 08 Salary: $26.92 - $31.31 Per hour* *Indicates the salary listed as per the OPSEU Collective Agreement. Do you have strong administrative and customer service skills? Join the Ministry of Natural Resources and Forestry as a Regional Office Administrative Assistant, where you'll play a key role in supporting both staff and clients. You'll be part of a collaborative, respectful team that values your contributions and offers opportunities to learn and grow. This is a great chance to build your career while helping deliver important programs and services across the region. Note: This position is required to report to and work from the physical work location a minimum of three days per week. Current hybrid work arrangements are subject to change.

About the job

As part of the team, you will provide essential administrative support that helps the team stay organized, informed, and running smoothly. You'll work closely with staff and management to coordinate day-to-day operations and ensure timely and accurate service delivery. Every day will be a little different, but you can expect it to include activities like:

• Organizing and coordinating meetings, workshops, and travel arrangements for staff.
• Preparing and distributing agendas and background materials, and attending meetings to take minutes.
• Managing the manager's calendar and scheduling appointments.
• Creating reports, correspondence, memos, charts, graphics, and spreadsheets, including financial and statistical

documents.

• Handling incoming and outgoing mail and ensuring timely distribution.
• Maintaining secure and well-organized filing systems, including archiving records according to approved retention schedules.
• Providing helpful and professional customer service to internal and external clients on ministry policies, procedures, and general inquiries.
• Supporting financial administration by processing transactions and assisting with reporting tasks.
• Assisting with human resources processes, such as submitting timesheets and completing required forms.

What you bring to the team

Reasoning, time management and organizational skills:

You have:

• reasoning and time management skills to determine priorities based on various dependencies, conflicting demands and timelines.
• organizational skill to handle a variety of work demands, multi-task and coordinate fluctuating workloads, as well as maintain an organized work environment and filing systems.

Computer, office equipment and typing proficiency:

You are:

• able to use a computer and spreadsheet, database, presentation, email and internet applications proficiently to input data, produce various documents, maintain records and reconcile reports.
• able to operate and maintain general office equipment such as photocopiers, faxes and telephones.
• proficient in typing and word processing.

Communication and interpersonal skills:

• You have proven communication skills to proofread and edit documents, explain procedures and legislation, prepare correspondence in verbal or written format.
• You possess tact, diplomacy and interpersonal skills to ensure good internal and external relations.

Technical skills:

• You are able to understand and interpret relevant legislation such as Freedom of Information and Protection of Privacy Act (FIPPA), Occupational Health and Safety Act, collective agreements, financial and human resource policies and procedures.
• You are familiar with office administrative procedures and purchasing.
• You have math skills to review invoices and claims, and resolve discrepancies.

Analytical and problem-solving skills:

• You have proven analytical and problem-solving skills to make decisions, determine appropriate action, reconcile reports, resolve discrepancies, and investigate alternatives.

Don't meet every qualification?

If you are excited about this position and meet most, but not all, of the listed qualifications, please still consider applying. We recognize that no one person might have every qualification in this job ad, and you just might be the right candidate!

How we support diversity, inclusion and accessibility

We are building an inclusive workforce that reflects the communities we serve. We encourage everyone interested in working with us to apply, including people with disabilities, Indigenous, Black and racialized individuals, as well as people from all ethnicities, cultures, sexual orientations, gender identities and gender expressions. Our hiring process is accessible, consistent with Ontario's Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005. We are working to prevent and remove barriers in our hiring processes and can offer accommodation to address specific needs related to Code-protected grounds such as disability, family status and religion. For more information about accommodation during the hiring process please contact us. Learn more about the work the OPS is doing to create an inclusive, anti-racist, accessible and diverse workplace:

• diversity, equity and inclusion initiatives
• accessibility
• Anti-Racism Policy

What we offer

The Ontario Public Service is one of Ontario's largest employers. Employees work for a wide range of ministries, with offices in more than 70 cities across the province. We offer:

• a career that can grow across ministries and job functions
• flexible learning and developmental opportunities, including education and mentorship programs
• a comprehensive compensation and benefits package
• base salary that aligns to market trends with performance-based pay and scheduled salary progression
• tailored work arrangements, including opportunities like flex hours, self-funded leave and more
• a modern, friendly and accessible physical work environment

Additional information:

Apply by: Tuesday, June 10, 2025 11:59 pm EDT Position details:

• 1 English Temporary, duration up to 12 months, 300 Water St, Peterborough, East Region

Compensation group: Ontario Public Service Employees Union Work hours: Schedule 3.7 Category: Administrative and Support Services Posted on: Tuesday, May 27, 2025

Note:

• T-NR-230348/25

How to apply:

• You must apply online.

• Your cover letter and resume combined should not exceed five (5) pages. For tips and tools on how to write a concise cover letter and resume, review the Writing a Cover Letter and Resume: Tips, Tools and Resources.

• Customize your cover letter and resume to the qualifications listed on the job ad. Using concrete examples, you must show how you demonstrated the requirements for this job. We rely on the information you provide to us.

• Read the to make sure you understand this job.

• OPS employees are required to quote their WIN EMPLOYEE ID number when applying.

• If you require a disability related accommodation in order to participate in the recruitment process, please Contact Us to provide your contact information. Recruitment services team will contact you within 48 hours.

Language requirements and assessment: All external Ontario Public Service (OPS) job ads are posted in English and French. Check the "position(s) language" section at the top of each job ad for the language requirements. For all roles, candidates are assessed in English, the business language of the OPS. If the position is bilingual (English/French), you'll also need to pass a French-language proficiency test.

Exigences en matière de langue et évaluation: Toutes les offres d'emploi externes de la fonction publique de l'Ontario (FPO) sont affichées en français et en anglais. Consultez la section « Langue du ou des postes » en haut de chaque offre d'emploi pour connaître les exigences linguistiques. Pour tous les postes, les candidats sont évalués en anglais, la langue d'affaires de la FPO. Si le poste est bilingue (anglais/français), vous devrez également passer un test de compétences linguistiques en français.

Strengthening Ontario, together