Administrative Specialist

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.

Our client is seeking an Administrative Specialist for a temporary position providing administrative and operational support within a public sector environment. This role involves office coordination, financial administration, records management, and supporting senior management.

Key Responsibilities

• Coordinate daily administrative activities, correspondence, and internal and external inquiries.
• Prepare reports, meeting agendas, minutes, presentations, and other documents.
• Support financial administration, including expense tracking, invoice processing, and reconciliations.
• Assist with human resources administration, records management, and office procedures.
• Coordinate meetings, scheduling, travel arrangements, and office logistics.
• Maintain confidential records and support senior management with administrative projects.

Qualifications

• Previous administrative or office coordination experience, preferably within the public sector.
• Experience with financial administration, expense tracking, or invoice processing.
• Strong organizational skills with the ability to manage competing priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Strong attention to detail, professionalism, and ability to handle confidential information.