Office Manager - Sigicom Canda Inc.

For over 40 years, Sigicom has been developing advanced instrumentation for the professional measurement industry. With deep expertise in complex product development for demanding environments, Sigicom has become a global leader in environmental measurement systems. By combining innovative technology with close customer collaboration, the company delivers reliable and high-quality solutions to clients worldwide.

Headquartered in Stockholm, Sweden, Sigicom also operates internationally with offices in Australia, Canada, Denmark, France, the United Kingdom, the United States, and the Netherlands.

To support continued growth in the region, Sigicom is looking for an Office Manager to join the Ottawa office. In this role, you will work closely with the local team to ensure efficient day-to-day operations of the office.

The Role

As Office Manager at Sigicom Canada Inc., you will play a central role in supporting our growing Canadian operations. You will be responsible for ensuring the smooth day-to-day running of our Ottawa office while providing administrative, financial, operational, and customer support across the business.

Working closely with the General Manager and colleagues across Europe and North America, you will coordinate office administration, customer orders, logistics, finance, and service operations. This is a broad and hands-on role suited to someone who enjoys taking ownership, creating structure, and supporting a growing organization.

Main areas of responsibilities:

• Ensure a professional, safe, and well-functioning office environment.

• Coordinate office facilities, supplies, service providers, and workplace-related activities.

• Act as the first point of contact for visitors and general office administration.

• Coordinate purchasing, inventory management, incoming and outgoing deliveries, and warehouse administration.

• Maintain accurate ERP and operational records.

• Support rental fleet, calibration, and service operations.

• Manage invoicing activities, including hardware orders, rentals, calibration, and service invoices.

• Support credit control, credit memos, overdue debt collection, and customer account administration.

• Ensure accurate handling of financial and delivery documentation.

• Coordinate communication and collaboration between departments and external stakeholders.

• Support management, marketing activities, and business improvement initiatives.

• Act as the local coordinator for IT support, workplace safety, and office-related compliance activities.

The Profile

We are looking for a structured and service-oriented individual who enjoys working in a dynamic environment where no two days are the same. You are proactive, take initiative, and enjoy supporting both customers and colleagues while ensuring that daily operations run smoothly.

You are comfortable handling a wide range of responsibilities—from administration and finance to logistics and customer service—and are motivated by being an important part of a growing organization.

Qualifications and Experience

• Experience in office management, administration, operations, finance, or a similar coordinating role.

• Experience working in a small or medium-sized business is an advantage.

• Strong organizational skills with excellent attention to detail.

• Experience with ERP systems and Microsoft Office applications.

• Good understanding of invoicing and basic accounting processes.

• Experience coordinating logistics, purchasing, or inventory is beneficial.

• Excellent communication skills in English, both written and spoken. French is considered an asset.

• Ability to work independently while collaborating with colleagues across international teams.

What we offer

At Sigicom Canada, you will become part of a growing international technology company with market-leading monitoring solutions used in infrastructure, construction, mining, and civil engineering projects worldwide.

You will have a varied and influential role with significant responsibility, close collaboration with colleagues across our global organization, and the opportunity to contribute to the continued growth of our Canadian business.

Please note:
For this role, we are looking for candidates who live in or around Ottawa area, who hold valid work permit, and can work from the office 5 days per week.