Project Control Officer

• Maintain project artifacts, including approvals, spreadsheets, meeting notes, status reports, third party contracts and other correspondence and documentation, as appropriate.
• Coordinate and run meeting with senior stakeholders, including preparing and delivering presentations, and collaborate to ensure stakeholders provide feedback/status updates and execute deliverables in a timely manner.
• Provide feedback or status updates regarding assigned tasks related to the project.
• Assist with maintenance of project budget, including tracking items to be delivered, reviewing timesheets for anomalies, ensuring all invoices have been approved with proper sign-offs prior to payment, ensuring information is properly recorded, maintaining ongoing costs to complete forecasts, reconciling project budget, and completing investigations for differences as they occur.
• Function as the project secretariat, including preparing/distributing agendas, attending meetings, preparing/distributing clear and detailed notes on a timely basis, recording, communicating, and following up on action items and maintaining project distribution lists.
• Support Program/Project Manager to ensure all appropriate stakeholder groups are represented on project team and to maintain momentum of the project against a background of constantly conflicting priorities.
• Multitask on several projects workstreams.
• Ongoing communication of project status, completing the agreed-on reports and escalating issues to Program/Project Manager as required.
• Understand how the Bank’s risk appetite and risk culture drive day-to-day activities and decisions.
• Actively pursue effective and efficient operations of his/her respective areas in accordance with Scotiabank’s Values, its Code of Conduct, and the Global Sales Principles, while ensuring the adequacy, adherence to and effectiveness of day-to-day business controls to meet obligations with respect to operational, compliance, AML/ATF/sanctions, and conduct risk.
• Champion a high-performance environment and contributes to an inclusive work environment.

Candidate Requirements/Must Have Skills

• A post-secondary degree or relevant equivalent work experience
• 5+ years of project coordination and/or management experience supporting multiple workstreams/projects of varying complexity in a team environment, including creation of business case and management of project financials/budget
• 3+ years of experience using project management/collaboration tools, techniques and methodologies including Microsoft Project, JIRA, Confluence, Clarity PPM
• Expert ability balancing competing or conflicting requests of various workstreams/projects and stakeholders, requiring a professional approach and advanced negotiation, and influencing skills.
• Strong to advanced user capabilities in Microsoft Excel, Word, PowerPoint

Nice To Have

• Capital market products knowledge.
• Formal Project Management or Business Analysis education/designation (e.g., PMP, CBAP)
• Familiarity with IT concepts, methodology and vocabulary.
• Experience working on projects at big 5 banks in Canada (especially Scotiabank)
• Thorough knowledge of a Bank’s formal and informal organizational structure

Soft Skills

• Business results orientation.
• Ability to work collaboratively in a team environment under tight deadlines.
• Disciplined, objective and open-minded approach to accountabilities.
• Attention to detail and organizational skills required to work on multiple competing priorities.
• Excellent communication skills, both orally and through written/pictorial reporting.
• Solid problem-solving and analytical skills to creatively develop unique solutions/approaches to resolve issues
• Ability to work with large quantities of data and organize results
• Perseverance, flexibility, and efficiency to overcome challenges standing in the way of successful project completion

Education

• Post-secondary degree
• Project Management or Business Analysis designation (e.g., PMP, CBAP)