Project Coordinator

The Project Coordinator supports Operations and VP of operations and operations team in planning, executing, and closing out oil and gas construction projects.

Responsibilities
Assist the Project Manager with planning, scheduling, and coordination of construction projects
Maintain project documentation (drawings, change orders, RFIs, submittals, and permits)
Track project progress against schedule and budget, and help prepare progress and cost reports
Coordinate materials, equipment, and subcontractors
Compile and track field tickets, timesheets, and labour, equipment, and materials for billing and payroll
Prepare and assemble client deliverables, turnover packages, and project closeout documentation
Communicate with clients, vendors, field supervisors, and crews to confirm requirements and provide updates
Support procurement by preparing material requisitions and tracking deliveries
Help ensure safety and quality documentation is complete and current for each project
Schedule meetings, record minutes, and follow up on action items
Assist with invoicing, cost tracking, and reconciliation of project expenses

Qualifications & Skills
2+ years of project coordination/administration experience
Strong organizational and time-management skills with the ability to manage multiple projects and deadlines
Excellent communication and problem-solving skills, with the ability to stay organized under pressure
Proficiency with Microsoft Office and project scheduling or document control software
Ability to read and interpret construction drawings, scopes of work, and specifications an asset
Working knowledge of general oilfield safety requirements an asset
Onsite field experience in general oilfield construction, shutdowns, facility maintenance, and pipeline construction an asset
Post-secondary education in project management, business, engineering technology, or a related field an asset
Valid drivers licence