Human Resources and Office Manager

Job Responsibility:

We are seeking a highly organized and detail-oriented Human Resources and Office Manager to oversee and manage our HR functions and ensure the smooth operation of our office. The ideal candidate will have a strong background in human resources, office management, and employee relations. They will be responsible for developing HR strategies, policies, and practices, as well as managing day-to-day office activities.

Key Responsibilities:

*Human Resources*

Payroll Management:

• Oversee and manage the payroll process to ensure accurate and timely compensation for all employees.

Apprenticeships:

• Develop and manage apprenticeship programs, ensuring compliance with relevant regulations and providing support to apprentices.

Training and Development:

• Design and implement training programs to enhance employee skills and performance.
• Coordinate professional development opportunities and monitor training outcomes.

Onboarding and Offboarding:

• Manage the onboarding process for new employees, ensuring a smooth transition into the company.
• Oversee the offboarding process, including exit interviews and the return of company property.

Employee Orientations:

• Conduct new employee orientations to introduce company policies, culture, and expectations.

Culture and Employee Engagement:

• Promote a positive work culture and implement initiatives to enhance employee engagement and satisfaction.

Time Off Management:

• Administer employee time off requests, including vacation, sick leave, and other absences, ensuring compliance with company policies.

Benefits Administration:

• Administer employee benefits programs, including health insurance, retirement plans (RRSP), and other benefits.
• Communicate benefits information to employees and assist with benefits enrollment.

Regulatory Compliance:

• Ensure compliance with employment laws and regulations, including MOL (Ministry of Labour) and WSIB (Workplace Safety and Insurance Board) requirements.

Performance Reviews:

• Develop and implement performance review processes.
• Assist managers with performance evaluations and provide coaching and development support.

Discipline and Employee Relations:

• Handle disciplinary actions and employee relations issues in a fair and consistent manner.
• Provide guidance and support to managers and employees on HR-related matters.

Recruitment:

• Develop and implement recruitment strategies to attract top talent.
• Manage the full-cycle recruitment process, including job postings, resume screening, interviewing, and onboarding.

*Office Management*

IT Hardware and Software:

• Oversee the management and maintenance of IT hardware and software systems.
• Coordinate with IT service providers to ensure smooth operation of technology infrastructure.

Security Systems:

• Manage the installation, maintenance, and monitoring of office security systems.

Cleaning Services:

• Coordinate and oversee office cleaning services to ensure a clean and hygienic work environment.

Coffee/Drinks:

• Manage the supply and availability of coffee, drinks, and refreshments for the office.

Courier Services:

• Coordinate courier services for the timely and efficient delivery of documents and packages.

File Room Management:

• Maintain an organized and secure file room for the storage of important documents.

Garbage Disposal:

• Ensure proper disposal of office waste and recycling in compliance with environmental regulations.

Insurance:

• Manage office insurance policies, including renewals and claims processing.

Mail Management:

• Oversee the receipt, sorting, and distribution of office mail.

Office Supplies:

• Maintain inventory and manage the procurement of office supplies and equipment.

Phones:

• Manage the office phone system, including maintenance and troubleshooting.

Printing and Copying:

• Oversee the operation and maintenance of office printing and copying equipment.

Uniforms:

• Manage the procurement and distribution of employee uniforms.

Vehicle Purchasing and Licensing:

• Oversee the purchasing and licensing of company vehicles.

Memberships and Licenses:

• Manage and renew office memberships and licenses.

Job Type: Full-time

Pay: $75,000.00-$105,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Flexible schedule
• Life insurance
• On-site parking
• RRSP match
• Vision care
• Wellness program
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday
• No weekends

Education:

• Bachelor's Degree (preferred)

Experience:

• Management: 5 years (required)
• Human resources: 5 years (required)

Work Location: Hybrid remote in Woodbridge, ON L4H 3H9