Junior Buyer

Airswift is seeking multiple Junior Buyers to work with one of out O&G clients in Calgary, AB on a 1-year contract.

Role Summary

The Buyer is responsible and accountable for executing end-to-end procurement and materials flow activities that ensure timely availability of materials and services at optimal cost, quality, and compliance. This role owns transactional purchasing, supplier execution, logistics coordination, system accuracy, and resolution of delivery, quality, and payment issues to support manufacturing, R&D, and operations.

Key Responsibilities

Procurement Execution

• Create, issue, maintain, and manage Purchase Orders (POs) for materials and services in ERP/Fishbowl.
• Lead RFQs and supplier interactions to obtain pricing, lead times, and specifications.
• Negotiate PO-level commercial terms and exceptions when contracts are not in place.
• Confirm supplier acknowledgements, manage promise dates, and proactively expedite delivery risks.
• Execute change orders, reissue POs, and manage associated approvals.
• Perform ongoing PO maintenance to ensure accuracy and alignment with demand.
• Generate material purchase requests and ensure required approvals (e.g., DOAG) are obtained.

Supplier & Issue Management

• Monitor supplier performance, delivery adherence (OTD), quality, and responsiveness.
• Escalate supply risks, late deliveries, and constrained materials; document root cause and recovery plans.
• Support supplier onboarding, setup, and documentation management.
• Participate in supplier performance reviews and contribute to scorecards.
• Expedite open orders as required to support production and customer commitments.

Materials & Demand Fulfillment

• Validate material requirements for non-forecasted, R&D, and production demand.
• Prevent duplicate purchases by verifying demand against on-hand inventory and surplus.
• Manage raw material procurement and availability.
• Support consumables purchasing and replenishment.
• Coordinate Request to Order (RTO) and special demand fulfillment requirements across customers and internal stakeholders.
• Track and manage weekly open order reports, including supplier follow-ups for late or at-risk deliveries.

Manufacturing & Production Support

• Create and maintain manufacturing orders, including component and assembly BOMs.
• Support BOM setup and validation to ensure accurate production planning and purchasing.
• Maintain RTO trackers and ensure visibility of production and supply status.
• Manage outside processing and third-party shop activities, including:
• Free issue materials
• Service POs
• Material transfers
• Track external supplier progress and escalate delivery or quality risks.

Systems & Master Data

• Create and maintain item masters, part numbers, and BOMs in ERP systems.
• Ensure accurate system data governance, including specifications, cost data, and documentation.
• Check and validate current average costs within the system to maintain financial accuracy.
• Maintain traceability records and audit-ready documentation.
• Create POs with complete specifications and technical/data package requirements.

Engineering Change & Configuration Management

• Support Engineering Change Requests (ECRs) and Engineering Change Notices (ECNs).
• Review and implement ECNs impacting inventory, open POs, and procurement activities.
• Ensure alignment between engineering data, procurement specifications, and inventory.

Quality, Compliance & Disposition

• Support resolution of shortages and non-conforming materials (NCRs), including rework, return, or scrap.
• Coordinate with quality teams on NCR investigations and corrective actions.
• Manage first article requirements and supplier quality validation activities.
• Assemble and maintain traceability and compliance documentation.
• Support inventory disposition, including scrap transactions, write-offs, and adjustments.
• Manage scrap recovery activities, including supplier credits and inventory adjustments.

Financial & Procure-to-Pay (P2P) Responsibilities

• Review supplier invoices, validate supporting documentation, and perform 3-way matching (PO/GR/Invoice).
• Coordinate with Accounts Payable to resolve invoice discrepancies and ensure timely payment.
• Support financial accuracy through cost validation and system integrity.

Logistics & Specialized Procurement

• Manage specialized procurement activities such as threading services, outside processing, and subcontracting.
• Coordinate logistics related to material movement between suppliers, third-party processors, and internal operations.

Performance & Continuous Improvement

• Track and report procurement KPIs (OTD, lead time, quality, cost, supplier responsiveness).
• Maintain and improve open order visibility and reporting cadence.
• Support continuous improvement initiatives across procurement, planning, and materials management processes.
• Identify opportunities to streamline workflows, reduce lead times, and improve supplier performance.