Shop and Yard Administrator

Job Responsibility:

Powell Foundations is a foundation company specializing in designing, supplying, and installing shoring and foundation systems. Our mission is to provide cost-effective foundation solutions and exceptional service to developers and general contractors in the Ontario market. We focus on heavy civil and infrastructure, primarily associated with road building. We are a dynamic, growing, and fast-paced company that thrives on excellence and customer service.

We are looking for a Shop and Yard Administrator to the team to assist with day-to-day admin duties.

Main Responsibilities

· Rent and off-rent the necessary equipment and tooling, provide a PO and maintain the “rental tracker” spreadsheet.

· Coordinate with selected trucking companies the delivery of tools and equipment, provide a PO and maintain the daily email tracker.

· Creating pick lists from the trucking emails.

· Complete daily tracking of the company assets.

· Administrate and track company documents i.e. invoices, purchase orders, time sheets, work orders, reports etc.

· Organize and maintain documents on an outgoing basis, ensuring all documents have proper approvals.

· Data entry related to various tasks.

· Filing, faxing, scanning and copying of documents on an ongoing basis

· PO release and verification.

· Multiple source price checking

· Supplier follow-up.

· Hourly employee's pay role daily.

· Other duties as required

Qualifications

- 1-3 years of experience in an administrative role.

- Experience in the construction industry is considered an asset.

- Intermediate/advanced competency with various Microsoft Office Suite Projects, including Excel, Microsoft Project, SharePoint and Word.

- Excellent attention to detail

- Exceptional oral and written communication skills

- Excellent time management and organizational skills

- Thrives in a high-paced environment with multiple competing priorities.

Powell Foundations encompasses a diverse collection of successful businesses, but our spirit isn't found in the diversity of our portfolio; it's found in the diversity of our people. At Powell Foundations, we believe that our greatest opportunity for continued success is fostered in the belief that every voice matters. Each one of us has a unique story and we promise to do our part to ensure that those stories are heard, seen, acknowledged, and supported. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you're excited about this role but your past experience does not align perfectly with every qualification in the , we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Powell Foundations is committed to meeting the accessibility needs of persons with disabilities in an effective and timely manner in accordance with the applicable standards set out in the Accessibility for Ontarians with Disabilities Act, 2005 (AODA), the provisions of the Ontario Human Rights Code, and any other applicable legislation. We foster an inclusive organizational culture as an Equal Opportunity Employer.

Job Type: Full-time

Benefits:

• Dental care
• Discounted or free food
• Employee assistance program
• Extended health care
• Life insurance
• RRSP match
• Vision care
• Wellness program

Experience:

• administrative: 1 year (preferred)

Work Location: In person