Office Administrator

Are you a master of organization with a knack for keeping things running like clockwork? We are looking for a proactive and detailed-oriented Office Administrator to be the backbone of our clients' operations and organization. This position will be working closely with the President and external Accountant, while supporting a range of administrative and accounting related tasks. Our client is in the Promotional Products industry.

You will have possibly have flexibility to work from home after training based upon the company's needs. The location, when in-person, will be in Burlington with occasional travel to Milton. The ideal candidate will be no more than a 30 minute drive from either Burlington or Milton.

Salary: $55,000-$65,000 per year

Hours of Work:

Monday to Friday, 8:00am - 5:00pm (Full-Time)

Key Responsibilities

Financial Administration

• Manage accounts receivable and payable using Quickbooks.
  
• Cross check invoices and track expenses with high accuracy.
  
• Assist with basic payroll preparation and financial reporting.
  
• Working closely with the external accounting team throughout the process.
  

Office Operations

• Provide excellent customer service to a range of clientele in writing, in person, or on the phone.
  
• Handle incoming and outgoing email and mail.
  
• Coordinate internal meetings, travel arrangements, and team meetings. 
  
• As needed, manage and maintain office supplies and inventory, ensuring availability of necessary materials.
  
• Provide general administrative support, including electronic filing, data entry, and document preparation.
  
• Maintain confidentiality of sensitive information.
  
• General office coordination and duties as required.
  

Requirements

• High school diploma or equivalent; additional certifications or experience in administrative or accounting related roles is a plus.
  
• Previous experience in a receptionist, administrative, or customer service role is preferred.
  
• Knowledge of accounting or finance terms is a strong asset.
  
• Tech savvy with strong proficiency in Microsoft Office, along with experience with QuickBooks.
  
• Exceptional written and verbal and written English communication skills; you can draft a professional email as easily as you can handle a phone inquiry.
  
• Self-starter who notices what needs to be done before being asked.
  
• Ability to multitask and prioritize tasks in a fast-paced environment.
  
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
  
• Professional work habits, appearance and demeanor.
  
• Ability to maintain confidentiality and handle sensitive information with discretion.
  

Benefits

• Quickly growing company working under proven executive leadership.
  
• Team-based and fun environment.
  

If you are a highly proficient, organized, and people-oriented Office Administrator, this could be the role for you. CLICK APPLY below to learn more!

We thank all who apply for this position. We commit to "communicate quickly, communicate often, and communicate well". All applicants will be contacted within 5 business days. No phone calls please. IND1