Senior Administrative Assistant

Position OverviewWe are seeking a highly organized, proactive, and adaptable Senior Administrative Assistant to provide executive-level support to two senior leaders. This is an exciting opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in anticipating needs before they arise.
If you're a self-starter who enjoys coordinating multiple priorities, managing executive calendars, and supporting strategic initiatives, we'd love to hear from you.
This is an existing vacancy
Duties and Responsibilities
Managing complex calendars and scheduling meetings across multiple stakeholders
Coordinating travel arrangements, including flights, accommodations, and itineraries
Preparing and submitting expense reports
Booking meeting rooms and coordinating logistics for leadership meetings, branch manager calls, and roundtables
Assisting with presentation development, follow-up materials, and communications
Coordinating roadshows, community events, and other leadership initiatives
Supporting social media activities, including LinkedIn postings, in partnership with Marketing
Creating and maintaining reminders, schedules, and organizational processes
Building strong relationships with internal and external stakeholders
Managing confidential information with professionalism and discretion
Identifying opportunities to improve efficiency and proactively solving problems before they arise
Qualifications
3+ years of administrative support experience working with senior leaders, executives, or department heads
Exceptional verbal and written communication skills
Strong organizational skills and attention to detail
Ability to adapt quickly in a dynamic environment
Demonstrated initiative and the ability to work independently
Strong relationship-building and stakeholder management skills
Proven ability to prioritize competing demands and manage multiple tasks simultaneously
Advanced proficiency with Microsoft Office Suite
Strong PowerPoint and Excel skills
Experience using Microsoft Teams and SharePoint
Familiarity with AI tools such as Microsoft Copilot
Comfort learning new technologies and systems quickly
The expected annualized base salary range for this role is $75,000-$85,000. The actual salary offered will take into consideration a wide array of factors including, but not limited to, the individual’s skill, experience, education and training, and the consideration of internal equity. Richardson offers a competitive total rewards package in addition to the base pay (where applicable), which includes a performance-based incentive plan, comprehensive health & dental benefits, a group RRSP matching plan and paid time off.
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