Operations Clerk

Job Responsibility:

Job Overview We are seeking a detail-oriented and organized Operations Clerk to join our team. The ideal candidate will play a crucial role in supporting the daily operations of our office, ensuring that administrative tasks are completed efficiently and accurately. This position requires strong clerical skills, proficiency in office software, and excellent customer support abilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Provides administrative assistance including reception, guest logs, security badge control, filing, answers phone calls, among other requests
• Prepares for meetings including: schedule, order lunch, reserve room space, prepare materials
• Prepare production review board for daily production meeting
• Facilitate invoice processing with centralized A/P including payment, tracking and filing (electronic/paper), and customer shipment exception reconciliation.
• Works with Customer Service to ensure customers directed as appropriate

Compile the Plant's weekly BOWLER report in partnership with the appropriate stakeholders. Be able to analyze and to provide appropriate synopsis to Ops Manager in preparation for weekly Regional Ops Meeting

Must have accounting and excel knowledge

Summarize flow interrupters as reported by the Production Team

Manage events such as site meetings and visits. Arrange meeting spaces and meals, prepare printed materials, create event agendas, setup AV equipment, and coordinate with external partners as necessary (i.e., Corporate)

Mail Packages and sort incoming mail

Arrange for repairs of downed office equipment or office facilities by partnering with Maintenance and/or the appropriate vendor

Support site audits (i.e., internal audits) serving as the primary document retention owner. Partner with Site Leadership to close any audit findings identified

• Procure and maintain inventory of office and safety supplies
• Onboarding/Orientations (new hires, visitor orientation, contractor orientation)
• Routes mail internally and externally
• Serve as primary engagement champion partnering with the HRBP to manage the site's engagement committee and to coordinate plant activities and training events.

Fulfill additional administrative tasks as assigned by the HRBP REQUIREMENTS:

• 2 - 5 years related experience
• High School Diploma or GED or equivalent work experience required

Up to 5% travel

Job Type: Full-time

Benefits:

• Dental care
• Extended health care
• Paid time off

Flexible language requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Language:

• Mandarin (preferred)

Work Location: In person