Contract & Grant Coordinator (Administrative Support)

Job Title: Contract & Grant Coordinator (Administrative Support)

Client: Government of Alberta – Education and Childcare

Category: Non-IT (Admin/Clerical)

Location: Forestry Building, 3rd Floor, 9920 – 108 Street NW, Edmonton, Alberta, T5K 2M4 (Onsite)

Work Schedule: Monday to Friday, 8:15 AM – 4:30 PM (1-hour lunch)

Hours: 36.25 hours/week

Contract Extension: Up to 12 months

Interview Timeline

• Estimated Interviews: July 6–9, 2026
  

Job Summary

The Contract & Grant Coordinator provides administrative support for contract and grant activities, including:

• Preparing, reviewing, and tracking contracts and agreements
  
• Supporting procurement activities
  
• Maintaining financial, statistical, and administrative records
  
• Tracking records using Microsoft Excel
  
• Proofreading and formatting Microsoft Word documents
  
• Coordinating approvals, signatures, and document control
  
• Responding to internal and external stakeholder inquiries
  
• Monitoring deadlines and contract deliverables
  
• Supporting invoicing, accounts receivable, and compliance activities
  
• Maintaining electronic and paper filing systems
  
• Coordinating meetings and taking meeting minutes
  
• Providing general office and administrative support
  
• Assisting with team projects and continuous improvement initiatives
  

Requirements

Mandatory Requirements

• High School Diploma/GED
  
• 3+ years of:
  • Administrative support experience
    
  • Microsoft Word proofreading and formatting
    
  • Paper and electronic filing systems (ProLaw or similar)
    
  • Microsoft Outlook
    
  • Microsoft Excel (basic functions)
    
  • Printer/copier/scanner operations
    

Nice-to-Have Qualifications

• Office Administration diploma/certificate/degree
  
• 2+ years of:
  • Meeting coordination and minute-taking
    
  • Vendor invoice validation using SAP/1GX or similar ERP
    
  • Microsoft SharePoint
    
  • Contract documentation coordination
    
  • Alberta childcare grant funding program experience